Administrative Assistant Ii

Job Summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an ambitious professional ready to jump-start a rewarding career! The position is responsible for performing administrative and general office duties and maintaining accurate documentation.

• Researches and gathers data for the preparation of various reports and special projects.
• Prepares a variety of correspondence and responses.
• Investigates complaints and resolves problems or refers to the appropriate area.
• Reviews and monitors expenses from the budget to assure that funds are not exceeded.
• Organizes and files both confidential and administrative files.
• Maintains and operates general office equipment.
• Attends meetings and takes minutes.
• Drives on State business.
• Performs other duties appropriate to the assignment.

• Administrative management practices
• Procurement rules and procedures
• Business English, spelling, and grammar
• Filing systems
• Proper telephone etiquette
• Personal computers
• Dealing with staff, inmates, and public
• Word processing and spreadsheet software
• ADCRR policies and procedures

• Verbal and written communication
• Operation of general office equipment
• Data entry
• Preparing and formatting difficult and complex reports
• Writing correspondence
• Training lower-level staff
• Establishing and maintaining interpersonal relationships

• Plan, analyze, coordinate and prioritize work
• Maintain confidentiality
• Research, collect and organize data
• Work in a business/professional environment
• Multi-task
• Work in a prison environment

• Two (2) to three (3) years of experience providing administrative support to a manager/administrator
• Knowledge of computer programs including Google Docs, Sheets and Gmail.