Lead Secretary

Somerton Elementary School District 11 - Sun Valley Elementary School

Location: San Luis, Arizona

Starting Date: Immediately

Job : 5815493

Position Type: Full-Time

Salary: $16.24 to $16.24 per hour

STATUS: Non-Exempt

SALARY LEVEL: $16.24 per hour (11 month position, full benefit package)

WORK CALENDAR: 232 days, 8 hours per day

START DATE: July 2026

REPORTS TO: Building Principal

DEFINITION: Under general supervision, provides advanced administrative support for a school and School Principal within the Somerton School District No. 11.

TASKS:

• Registers students and places them into rooms following guidelines; fills out required paperwork and files; requests information from and sends information to student records; prints out reports; monitors daily student attendance; takes absence information over the phone, by note or in person; reports student attendance via computer to District and state; reports truancies to state; runs specialized reports regarding attendance.
• Monitors staff attendance and processes leave request forms; reports absences; assigns substitutes; prepares time documentation for substitutes; informs staff of absences; prepares school payroll and submits to District office; assigns duties for absent staff; inputs and retrieves payroll reports for District and school; some positions may prepare work assignments, train employees and review work for completion.
• Prepares correspondence, memos, flyers and letters; translates information to parents; greets visitors, staff and students; answers phones, schedules appointments for Teachers, parents and Principal; orders and tracks inventory of uniforms; verifies money, records and deposits for student activities; prepares schedule for special classes.
• Assists Principal, Teachers, Directors and others as needed; assists with opening and closing of school each year; prepares end of year reports; requisitions supplies requested from staff and Principal; administers student discipline as needed in the absence of Principal; and performs related duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

• Knowledge of District and school policies and procedures.
• Knowledge of student registration procedures and methods.
• Knowledge of reception and telephone etiquette and techniques.
• Knowledge of administrative support and record-keeping techniques.
• Knowledge of standard office practices, principles and methods.
• Skill in the use of a personal computer and related software.
• Skill in English composition, grammar, spelling and punctuation.
• Skill in verbal and written communication.
• Skill in following oral and written instructions.
• Skill in establishing and maintaining effective working relationships.

PHYSICAL REQUIREMENTS: Work is performed in an indoor environment. Work requires frequent standing, walking, sitting, repetitive motion and vision to monitor.

QUALIFICATIONS: High School Diploma or equivalent, and three (3) years administrative support experience. Fingerprint Clearance Card (IVP) required at the time of hiring.

• At least 3 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required.

• Jerry Cabrera
• PO Box 3200
• Somerton, Arizona 85350
• Phone:  ext 6026
• Email: jcabrera