Facilities Supervisor

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Under general direction, supervises the operations of City’s occupied buildings, designated building complexes, armories and associated equipment at the City shop for the Fleet Services Department.

• Coordinate, review and evaluate maintenance, cleaning and repair of City buildings, facilities, and infrastructure.
• Ensure facilities are clean, safe, secure and in compliance with state, federal and City standards.
• Plan and coordinate maintenance at various locations, trains staff in proper methods and procedures, inspects work for standards compliance and resolves maintenance problems.
• Select and assign staff, ensuring equal employment opportunity in hiring and promotion.
• Coordinate activities by scheduling work assignments, setting priorities, and directing the work techniques.
• Oversee the Facilities On-Call schedule to ensure coverage or after-hours operations.
• Supervise, direct and oversee the daily activities of Facilities Staff.
• Evaluate and verify employee performance through the review of completed work assignments and work techniques.
• Develop plans, specifications and budgets for repairs, replacement and purchase of equipment, develop forecasts for materials and supplies, and maintain an inventory of equipment, tools and supplies.
• Identify staff development and training needs and ensure that training is obtained.
• Plan, organize, direct, and control work activity of the facilities management area as prescribed by professional standards; recommends and revises work procedures to meet service needs.
• Manage the City’s Public Auction for surplus of equipment and vehicles.
• Conduct inspections to ensure that assigned facilities are properly maintained.
• Estimate cost of materials and labor and coordinate work of outside contractors and vendor for repairs, maintenance and supplies.
• Maintain records, prepare reports, and compose correspondence relative to the work.
• Perform other related duties as assigned.

• City’s policies and procedures.
• State and Federal laws and regulations relating to public facilities.
• Standard method, practices, tools, and equipment of the facilities’ management service.
• Facilities management techniques.
• Occupational hazard, and safety rules and regulations.
• Techniques and procedures used for cleaning and maintenance of public buildings.
• Techniques used for chemical storage and OSHA Material Safety Data Sheets (MSDS)
• Personnel policies and procedures, and supervisory techniques.
• Basic practices of accounting and budgeting.

• Plan, coordinate and supervise operations of the Division.
• Interpret and apply federal, state, local laws;
  City’s policies, procedures and regulations; and building standards.
• Develop and monitor work schedules to ensure efficient use of personnel.
• Supervise staff, delegate tasks and authority, and coach and evaluate staff’s performance.
• Assess and prioritize multiple tasks, projects and demands.
• Enforce security regulations.
• Utilize initiative and independent judgment within established procedural guidelines.
• Operate a personal computer utilizing standard and specialized software for managing work orders/service tickets, asset management, budgeting and staff performance.
• Establish and maintain cooperative working relationships.
• Communicate clearly and concisely, both verbally and in writing.

• Associate’s Degree in Facilities Management, Operations Management, Business/Public Administration, or Construction Management; and four (4) years of experience in facilities maintenance with two (2) of those years in a supervisory capacity; OR
• A High School Diploma…