Accounts Payable Specialist

Job Description Job Summary

The Accounts Payable Specialist is responsible for providing financial, administrative, and clerical support across the organization. This role ensures timely and accurate processing of payments and expense control by verifying, reconciling, and posting invoices through the company’s ERP system (JD Edwards). The ideal candidate is detail-oriented, organized, and capable of handling a high volume of transactions while maintaining accuracy and professionalism.

• Process two-way and three-way match of purchase orders, packing slips, and invoices for inventory and expense purchases.
• Review and code expenses, ensuring proper general ledger (G/L) account assignment.
• Obtain appropriate approvals for invoices lacking purchase orders or requisitions.
• Handle all freight, communication, rent, utility, and commission invoices.
• Reconcile and process sales tax, freight-in, and shipping/handling charges.
• Maintain accurate and timely entries in JD Edwards Accounts Payable (A/P) module.
• Monitor and update Return to Vendor (RTV) analysis upon receipt of supplier credits.
• Process employee expense reimbursements in accordance with company travel policy and issue timely payments via ADP payroll.
• Prepare monthly reports and account analyses (e.g., sales/use tax, legal fees, waste disposal, travel).
• Assist with reconciliation of general ledger accounts as needed.
• Provide invoice documentation for capital purchases and construction in progress to the accounting team.
• Generate annual 1099 forms and ensure proper vendor classification.
• Manage vendor inquiries and resolve A/P-related issues professionally and promptly.
• Prepare check runs, wire payments, and manual disbursements based on aging and payment terms.
• Support month-end close processes, ensuring accurate and complete A/P records and reports.
• Set up and maintain vendor profiles in JD Edwards ERP system.
• Provide audit support for internal, external, and government audits.
• Participate in department mail merges and assist with A/P mailings as needed.
• Report problem accounts and maintain weekly status updates for management.

• High school diploma or GED required; additional accounting coursework or certifications preferred.
• 3-5 years of accounts payable or general accounting experience.
• Proficiency with JD Edwards or similar ERP software.
• Intermediate Excel skills required (e.g., pivot tables, formulas, reconciliations).
• Strong communication skills are a must both verbal and written in English is essential
• 10-key calculator by touch
• This job operates in a professional office and manufacturing environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

$20-$30/hour, DOE