Accounts Payable

Sumitomo Electric Interconnect Products, Inc., a Sumitomo Electric Group company, is looking for an Accounts Payable role in San Marcos (North San Diego Area). This person will provide a multitude of services such as performing a variety of complex bookkeeping, accounting, and clerical tasks. They will be expected to apply accepted accounting procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and management reports.

This person will report to the Accounting Supervisor.

We are located in San Marcos, CA, and are looking only for local candidates, to perform work on site. Relocation not offered.

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving, processing, verifying, reconciling and paying invoices according to established policies and procedures in an efficient, timely and accurate manner through the company’s ERP software, JD Edwards.

Duties include the following (other duties may be assigned):

• Process daily two-way match receiving to purchase orders for inventory and expense purchases company-wide by reviewing and coding expenses accordingly and posting to general ledger.
• Process invoices for three-way match to purchase order and packing lists on a daily basis.
• Obtain approval for all invoices without purchase order or requisition approval
• Process all freight, communication, rent, utility and commission bills.
• Process daily three-way match invoices to packing slips & purchase orders for inventory and expense purchases reconciling sales tax, freight-in and shipping & handling.
• Follow-up on all completion and billing for requisition orders with supplier invoice.
• Stamp and code packing slips & invoices with General Ledger (G/L) account number and respective dollar amount for accounts payable (A/P) distribution. Post activity into JD Edwards A/P module for payment.
• Attention to detail and typing of notes in ERP system essential.
• Update Return to Vendor (RTV) analysis after obtaining supplier credits for return material on inventory and expense purchases.
• Process employee expense reports:
  • Ensure that company travel policy is being adhered to and obtain receipts from each employee to support charges.
  • Process out of pocket reimbursement expense reports in a timely manner so payments are made to employees via ADP bi-weekly payroll.
    • Prepare monthly spreadsheet for out of pocket travel expenses.
  • For Sales department process expense reports through GKS software and subsequently, review and process to JD Edwards.
• Prepare monthly analyses of: communication, sales-use tax accrual amounts, consultant & attorney fees, EDCO, ethylene glycol etc.
• Reconcile account expense analysis to the general ledger as needed and requested from Accounting Supervisor.
• Assist the Accounting Specialist and/or Staff Accountant by providing copies of invoices for fixed assets and/or Construction in Progress purchases.
• Review, reconcile and prepare annual 1099’s for vendors that are sole proprietors and partnerships.
• Handle vendor phone calls and other department inquiries concerning accounts payable issues.
  • Effective writing skills to communicate with employees and suppliers to resolve payables issues. Fast typist to convey key points and obtain resolution promptly.
• Process check disbursement twice a month or as needed. Run an A/P aging and select invoices for payments based on payment terms. Print checks and post manual checks (when needed), and wire payments. Present check(s) with supporting documentation of invoices, packing slips and purchase orders/requisitions to President for signature. Give checks, stubs and other check remittance to Accounts Receivable to stuff/a arrange for mailing of disbursements.
• File and maintain clerical records and report pertinent information to Accounting Manager.
  • Able to use Word, mail merge for A/P yearly payables setup or mailings as necessary.
• Ensure a timely and accurate preparation and balancing of A/P activity and produce detail, summary and all related A/P reports pertaining to the month-end close.
• Setup new…