Executive Assistant

Description

A growing construction and development company in San Marcos is seeking a proactive Executive Assistant to support executive leadership and operational teams. This role combines traditional executive support with project coordination and requires someone who is comfortable working in a fast-paced, deadline-driven environment. The Executive Assistant will play a key role in keeping leadership organized and ensuring smooth communication across departments and job sites.

Responsibilities

+ Manage executive calendars, meetings, and schedules

+ Coordinate internal and external meetings with project managers, vendors, and clients

+ Prepare reports, meeting agendas, and executive summaries

+ Assist with contract documentation, change orders, and project files

+ Track deadlines, permits, and compliance documentation

+ Support leadership with follow-ups and task coordination

+ Maintain organized digital and physical records

+ Serve as a communication bridge between office and field teams

Requirements

+ 4-7 years of executive or senior administrative experience

+ Experience in construction, development, or engineering environments preferred

+ Strong organizational and communication skills

+ Ability to manage multiple priorities and deadlines

+ Proficiency with Microsoft Office and project documentation tools

+ Professional, adaptable, and solutions-focused mindset

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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