Grant Senior Secretary

Job Opportunities at Texas State University Please see Special Instructions for more details.

Please include a cover letter that addresses how you meet the required and preferred qualifications in the order in which they are listed in this job posting.

Posting Number 2026336

Posting/Functional Title

University Pay Plan Title

Location San Marcos

Department Student Support Services

Recruitment Type

Job Type Full-Time

Funding Source Grant

Monthly Salary $3,554.00

Job Category Non-Exempt

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school diploma or equivalency.
• Ability to manage multiple deadlines, tasks, projects, and assignments with minimal supervision.
• Experience with budget management/reconciliations.
• Ability to develop and maintain accurate and comprehensive records and files.
• Effective writing and speaking skills.
• Experience with computer software (Microsoft suite) and database management platforms.

Preferred Qualifications

• 1-2 years’ experience in complex secretarial or administrative work in a fast-paced environment.
• Experience working with federally funded programs or projects.
• Bilingual candidates with Spanish proficiency.
• Experience working with excel and or SAP to reconcile budgets, enter Purchase orders, requisitions, and other financial documents.

Job Description

This is a grant funded position; continuation of this position is contingent upon grant funding.

Reports to the Student Support Services (SSS) Traditional and STEM Director.

The Grant Senior Secretary performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.

May be required to work occasional nights and weekends. This position is in-person on the San Marcos campus.

Job Duties

• Provide administrative support to program staff to include participant recruitment, selection, and service delivery.
• Assist Director with reconciliation of program budgets. Submit monthly budget reports.
• Maintain program files and review for completeness.
• Assist program staff with maintenance of program database.
• Adhere to and provide feedback on policies and procedures to ensure efficient office/program operations.
• Perform other duties as assigned.

Additional Information to Applicants

Please include a cover letter that addresses how you meet the required and preferred qualifications in the order in which they are listed in this job posting.

Job Open Date 02/23/2026

Job Close Date (posting closes at midnight)

Open Until Filled Yes

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Applicant must have a valid Texas Driver’s License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

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