Administrative Assistant II

Job Opportunities at Texas State University

We are inviting applications for the following position.

• Posting Number: 2026634
• Title:
  
  Administrative Assistant – Curriculum and Instruction
• Location:
  
  San Marcos
• Job Type: Full Time
• Funding Source:
  Permanent
• Salary: $3,255–$3,500 per month
• Job Category:
  Non-Exempt
• Open Date: 07/01/2026
• Close Date: 07/15/2026

• Minimum 2 years experience as an administrative assistant or related experience
• Strong organizational skills and attention to detail
• Excellent oral, written, and interpersonal communication skills
• Proficient with MS Office 365, Adobe, Outlook, Teams, and office equipment
• Experience developing and maintaining accurate records and files
• Works collaboratively and embraces teamwork

• Experience working in a university academic department
• Experience using Texas State systems such as SAP, Banner, Cats Web, Logi, Course Leaf, Concur
• Experience with hiring and processing PCRs
• Knowledge of Texas State university policies and procedures

The Department of Curriculum and Instruction is seeking a skilled and motivated individual for a full‑time staff position. This role provides administrative and clerical support to faculty, staff, and students in the department. The position is in‑person at the San Marcos campus.

• Support faculty and staff by addressing program tasks and requests.
• Work closely with program coordinators to maintain up‑to‑date schedules and documentation for class schedules.
• Serve as travel assistant to complete requests, reimbursements, and expense reports in Concur for faculty and student travel.
• Assist with purchasing supplies, equipment, and processing special payments.
• Answer department emails, address student concerns, enter override requests, assist with registration, and refer to other offices when necessary.
• Support the department office by greeting students, faculty, and guests; routing phone calls; answering inquiries; and handling or delegating assignments.
• Maintain equipment and supply inventories by ordering, stocking, and recording materials needed.
• Schedule, supervise, train, and evaluate student workers.
• Collect and submit documents for hiring of students and faculty.
• Perform other duties as assigned.

• Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on the first day.
• Generous Time Off: Vacation, holidays, sick leave, and more to maintain work‑life balance.
• Wellness and Balance: Access to a free wellness program and family‑friendly resources.
• Professional Growth: Training, development courses, certifications, and educational support programs.
• Tuition Benefits: Tuition support for employees and dependent children.
• Retirement Security: TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

Texas State University is committed to a policy of non‑discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I‑9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E‑Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I‑9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.