Alumni Engagement Administrative Assistant, Alumni Engagement and University Events

Alumni Engagement Administrative Assistant, Alumni Engagement and University Events

Job no: 559910

Work type:
Staff

Location:

San Marcos

Categories:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Fundraising & Alumni Relations, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Under general supervision, the Administrative Assistant supports multiple functional areas with the Alumni Engagement & University Events department, including Alumni Engagement, Annual Giving, Events and Conference Services, Commencement and Community Outreach. This position independently provides a full range of office and administrative and office support to the AVP of Alumni Engagement & University Events ensuring efficient day-to‑day operation of the department while also providing occasional general event support.

The Administrative Assistant serves as a key administrative resource for the department and independently coordinates administrative processes, event support, and program logistics for the functional areas within the department.

As the first point of contact for the Alumni Engagement office, the Administrative Assistant manages phone, email, and in‑person communications with alumni, donors, university partners, vendors, and other external constituencies. The incumbent must be able to interact with staff, administrators, and high‑level external constituents in a fast‑paced environment while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial in this position.

Position Summary

This is a full‑time, non‑exempt position, which will lead toward permanent status following the successful completion of a probationary period.

For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page.

Pay, Benefits, and Work Schedule

Anticipated Hiring Salary Range: $3,565 - $4,015 per month (step 1 - step
7)

CSU Classification Salary Range: $3,565 - $5,092 per month

Salary is commensurate with the background and experience of the individual selected.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

This position is eligible for a hybrid work schedule.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Pursuant to the CSU Out-of-State Employment Policy, as of January 1, 2022, the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas).