Personal Assistant to CEO

Personal Assistant To The CEO

Frontline Source Group is partnering with a high-growth, globally recognized organization to identify an exceptional Personal Assistant to the CEO. This is not a traditional administrative role. The selected candidate will serve as a trusted right hand to a dynamic and highly accomplished executive, providing seamless support across both professional operations and personal priorities. This opportunity is best suited for a polished, proactive professional who brings discretion, sound judgment, and a high standard of execution to everything they do.

This is an onsite, direct hire opportunity in San Diego, CA.

KEY RESPONSIBILITIES

• Professional & Business Support
• Manage complex, ever-changing calendars across multiple time zones; anticipate conflicts and protect the executive's time proactively.
• Coordinate meetings end-to-end, ensuring all logistics, materials, and participants are aligned in advance.
• Prepare briefing materials, executive itineraries, and correspondence; ensure timely and accurate follow-through on all communications.
• Track action items and follow-ups across multiple work streams to ensure nothing falls through the cracks.
• Support conference coordination, registrations, and preparation of executive materials including bios and headshots.
• Travel occasionally with the Principal to business meetings and events; capture key decisions, action items, and ensure accountability.
• Coordinate vendors and manage projects tied to business initiatives, operations, construction, and franchising activities.
• Serve as a discreet and professional liaison with internal teams and external partners including legal, financial, investors, and franchise networks.
• Oversee expense tracking, reporting, and general business administration.
• Personal & Family Support
• Coordinate household operations including vendor relationships, scheduling, and service providers.
• Manage personal requests, errands, and day-to-day logistics with efficiency and care.
• Plan and execute family travel with thorough itineraries and seamless logistics.
• Anticipate personal and family needs proactively to reduce friction and keep daily life running smoothly.
• Uphold the highest standard of discretion and confidentiality across all personal and family matters.
• Team Collaboration
• Collaborate closely with executive support team members to divide responsibilities and ensure seamless execution.
• Participate in daily check-ins and maintain clear, consistent communication across team workflows.
• Take full ownership of assigned tasks while sustaining visibility across the broader support structure.

CANDIDATE PROFILE

• Required Experience:
  
  5-10+ years in a dedicated EA, PA, or Chief of Staff capacity supporting a senior executive, founder, or high-net-worth individual.
• Proven ability to manage both professional and personal responsibilities with sound judgment and unwavering discretion.
• Experience in luxury hospitality, family office, private service, or entrepreneurial environments strongly preferred.

Core Competencies

• Exceptional organizational skills and meticulous attention to detail.
• Polished written and verbal communication across all channels including text, email, and executive correspondence.
• Ability to manage competing priorities under pressure with composure and professionalism.
• Tech-savvy and resourceful; proficient in Outlook and modern productivity tools with a quick adoption curve.
• Proactive and solutions-oriented; anticipates needs and acts without waiting for direction.
• Professional presence and interpersonal warmth that builds trust quickly with the principal and family.

Work Style & Expectations

• Highly responsive, proactive, and adaptable as priorities and schedules shift.
• Operates with the utmost discretion and sound judgment in all circumstances.
• Based in North San Diego County with consistent in-person availability; valid driver's license and clean background required.
• Comprehensive NDA and background and reference checks required.

WHY THIS OPPORTUNITY

• Direct exposure to senior leadership within a high-growth, globally recognized organization.
• Opportunity to build a long-term, high-impact partnership with a growth-oriented principal.
• Meaningful variety, autonomy, and the satisfaction of directly enabling both professional success and family well-being.
• Collaborative team culture with strong support structure.

BENEFITS

• Competitive base salary with performance-based bonus.
• Comprehensive medical benefits package.
• Market-leading compensation for top talent in this specialized hybrid space; specifics discussed with qualified candidates.