Alumni Engagement Administrative Assistant, Alumni Engagement and University Events

Alumni Engagement Administrative Assistant, Alumni Engagement and University Events

Job no: 559910
Work type: Staff
Location: San Marcos
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Fundraising & Alumni Relations, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Under general supervision, the Administrative Assistant supports multiple functional areas within the Alumni Engagement & University Events department, including Alumni Engagement, Annual Giving, Events and Conference Services, Commencement and Community Outreach. This position independently provides a full range of office and administrative support to the AVP of Alumni Engagement & University Events, ensuring efficient day-to-day operation of the department and providing occasional general event support.

The Administrative Assistant serves as a key administrative resource for the department and independently coordinates administrative processes, event support, and program logistics for the functional areas within the department.

As the first point of contact for the Alumni Engagement office, the Administrative Assistant manages phone, email, and in-person communications with alumni, donors, university partners, vendors, and other external constituents. The incumbent must be able to interact with staff, administrators, and high-level external constituents in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial in this position.

This is a full-time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page.

Anticipated Hiring Salary Range: $3,565 - $4,015 per month (step 1 - step
7)

CSU Classification Salary Range: $3,565 - $5,092 per month

Salary is commensurate with the background and experience of the individual selected.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

This position is eligible for a hybrid work schedule.

A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and student success. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues.

Cutting-edge research meets hands-on application at our campus and in the real world.

This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on July 28, 2026. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at  or e-mail: hr.

Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Pursuant to the CSU Out-of-State Employment Policy, as of January 1, 2022, the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a…