Alumni Engagement Administrative Assistant, Alumni Engagement and University Events

Job Overview

Under general supervision, the Administrative Assistant supports multiple functional areas with the Alumni Engagement & University Events department, including Alumni Engagement, Annual Giving, Events and Conference Services, Commencement and Community Outreach. This position independently provides a full range of office and administrative and office support to the AVP of Alumni Engagement & University Events ensuring efficient day-to-day operation of the department while also providing occasional general event support.

The Administrative Assistant serves as a key administrative resource for the department and independently coordinates administrative processes, event support, and program logistics for the functional areas within the department.

As the first point of contact for the Alumni Engagement office, the Administrative Assistant manages phone, email, and in‑person communications with alumni, donors, university partners, vendors, and other external constituencies. The incumbent must be able to interact with staff, administrators, and high‑level external constituents in a fast‑paced environment while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial in this position.

Alumni Engagement Administrative Assistant (Administrative Support Assistant II)

This is a full‑time, non‑exempt position, which will lead toward permanent status following the successful completion of a probationary period.

Anticipated Hiring Salary Range: $3,565 - $4,015 per month (step 1 - step
7)

CSU Classification Salary Range: $3,565 - $5,092 per month

Salary is commensurate with the background and experience of the individual selected.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by visiting the Benefits Portal. The CSU Total Compensation Calculator demonstrates the significance of the benefits package.

This position is eligible for a hybrid work schedule.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.