Proactive Administrative Assistant for Office Operations

A well established engineering firm is seeking an Administrative Assistant. The Administrative Assistant plays a key role in supporting daily office operations and ensuring organizational efficiency. This position provides essential administrative support across departments, helping maintain smooth communication, organized records, and a well-functioning office environment. The ideal candidate is detail-oriented, proactive, and able to contribute to a productive and professional workplace.
Full-time, Monday-Friday, Located in Vista, CA, $20.00–$24.00/hr

Responsibilities:
-Manage incoming calls and emails, routing them to appropriate personnel or departments
-Assist with purchase orders and scheduling deliveries
-Perform general clerical duties including scanning, copying, faxing, and mailing documents
-Greet and assist visitors in a professional and welcoming manner
-Schedule meetings, appointments, and travel arrangements for staff and management
-Support preparation of reports, presentations, and correspondence
-Maintain office supply inventory and place orders as needed
-Assist with special projects and company events as assigned

Qualifications:

-Previous administrative or office experience
-Familiarity with office management software or tools
-Basic knowledge of bookkeeping or accounting principles
-High school diploma or equivalent
-Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
-Strong organizational and time management skills
-Excellent verbal and written communication skills
-Ability to multitask and prioritize effectively

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.