Administrative Assistant

Description We are looking for an Administrative Assistant to join our team on a contract basis. This position supports daily office coordination, document management, and executive scheduling while helping keep administrative operations running smoothly. The ideal candidate is organized, responsive, and comfortable handling a mix of clerical tasks, communication, and project support in a utilities and infrastructure environment.

Responsibilities:

- Coordinate administrative activities by preparing, sorting, scanning, and maintaining business records in both paper and electronic formats.

- Keep office operations well supplied by monitoring inventory levels and arranging purchases for materials and equipment as needed.

- Provide scheduling assistance by organizing meetings, managing calendars, and assembling agendas or supporting documents in advance.

- Support leadership with executive calendar management, ensuring appointments, priorities, and scheduling changes are handled accurately.

- Contribute to operational workflows by assisting with permit processing and organizing project-related documentation.

- Maintain accurate records for fleet assets, equipment, and external vendors to support day-to-day business needs.

- Serve as a point of administrative support for special assignments and team initiatives requested by management.

- Handle front-office and communication tasks, including data entry and responding to inbound calls with careful attention to accuracy and service. Requirements - Experience providing administrative support in an office or business operations setting.

- Ability to manage filing systems, records, and data entry tasks with strong attention to detail.

- Proficiency in coordinating calendars, meetings, and general office activities.

- Comfortable handling inbound calls and performing receptionist-style duties with professionalism.

- Strong organizational skills with the ability to manage multiple priorities and deadlines.

- Effective written and verbal communication skills for working with internal teams and external contacts.

- Familiarity with office supply coordination, document preparation, and routine administrative processes. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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