Administrative Assistant
Job in
San Marcos, San Diego County, California, 92079, USA
Listed on 2026-09-25
Listing for:
Ultimate Staffing Services
Per diem
position Listed on 2026-09-25
Job specializations:
-
Administrative/Clerical
Education Administration, Business Administration, Administrative Management -
Education / Teaching
Education Administration, Business Administration
Job Description & How to Apply Below
Salary: USD
24 - USD
26 per hour
- Assist in the planning and preparation of all academic-related events including commencement, student honor society, white coat and pinning ceremonies, program retreats, and guest speaker engagements.
- Attend all academic events to provide on/off campus support; may require occasional weekend and evening hours.
- Manage and maintain projects for the university including, but not limited to, faculty credentials and documentation, course assignments in Blackboard, course syllabi and booklist, student status rosters, assessments, and contact lists.
- Assists with acquiring faculty accreditation documentation to include annual CEUs, updated CV, licensure requirements, etc., and coordinating across departments to ensure required information is captured in the accreditation files in a timely manner.
- Assists with the coordination and scheduling of candidate interviews including meeting invitations, preparing onboarding schedules, room preparation and set-up.
- Responsible for overseeing the day-to-day functions of the program and university related activities.
- Provide administrative support for the program by performing tasks such as scheduling meetings, maintaining files, expense tracking reports, travel arrangements, taking meeting minutes, delivering materials to the classrooms, and business card requests.
- Serve as a campus contact for faculty, staff, students, alumni, visitors, or outside agents to relay University information, policies, procedures, and activities.
- Provide reception and front desk coverage to the Customer Service Coordinator as needed (i.e., lunch breaks, vacations, sick, etc.)
- Coordinate with Assistant Program Directors to compile contributing faculty assignments.
- Maintain the schedule of course coordinators and faculty.
- Coordinate new student orientations with Student Services and Program Directors, verify program membership and order books for students on clinical rotations.
- Maintain student conference attendance in EXXAT.
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