Administrative Assistant III, University Advancement

Overview

Texas State University seeks a dynamic and detail-oriented Administrative Assistant III to support our University Advancement efforts. This role reports to the Executive Assistant while also assisting the Development and Donor Engagement teams. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment dedicated to advancing the university’s philanthropic mission.

Posting Number: 2026300

Posting/Functional

Title:

Administrative Assistant III, University Advancement

University Pay Plan

Title:

Administrative Assistant III

Location: San Marcos

Department: Development

Recruitment Type: Open Recruiting

Job Type: Full-Time

Funding Source: Permanent

Monthly Salary: $3,875.00

Job Category : Non-Exempt

• Administrative Support: Provide executive-level administrative support to Division Leadership, including calendar management, meeting coordination, travel arrangements, and preparation of briefing materials.
• Database Management: Assist with managing donor-related databases.
• Project Management: Coordinate and track departmental projects including assistance with generating high-level giving reports and donor correspondence.
• Calendar Management: Management of individual as well as shared team calendars.
• Travel Coordination: Manage travel arrangements and process timely reimbursements for the Division Leadership and appropriate members of staff.
• Event Support: Provide support for University Advancement events as needed.
• Staff Support: Assist with onboarding and administrative support of new staff members.
• Front Office Duties: Provide back-up support for University Advancement main office. Some duties could include: provide telephone support, greet visitors, and maintain a welcoming environment in the suite.
• Perform Other Duties: Other duties as assigned.

• Technical Proficiency: Demonstrated proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office suite components.
• Attention to Detail: Strong focus on accuracy and thoroughness in all tasks.
• Communication
  
  Skills:
  
  Excellent verbal and written communication abilities.
• Problem Solving: Effective problem-solving skills with a proactive approach.
• Organizational
  
  Skills:
  
  Exceptional organizational skills with the ability to multitask and manage multiple projects simultaneously.
• Education and Experience: Bachelor’s degree or 1–2 years of relevant experience.

• University
  
  Experience:
  
  Previous employment in a university setting.
• Technical Knowledge: Familiarity with SAP, Raiser’s Edge, and SAP Concur.
• Event Planning: Experience in planning and coordinating events.

• Position holder must leverage approved generative AI tools to draft, edit, and summarize routine communications, while exercising professional judgment and adhering to university privacy and data security policies.
• This position may involve optional participation in evening or weekend events that support departmental outreach and campus engagement; staff are invited, but not required, to take part in these activities in coordination with their supervisor.

Job Open Date: 02/05/2026

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States.…