Payroll Services Admin

Job Information

Posting Number: 2026311
Posting/Functional

Title:

Payroll Services Admin
University Pay Plan

Title:

Administrative Assistant II
Location: San Marcos
Department: Office of Payroll & Tax Compliance
Recruitment Type: University-Wide Recruiting, Open Recruiting
Job Type: Full-Time
Funding Source: Permanent
Monthly Salary: $3,834
Job Category: Non-Exempt

• Basic accounting procedures
• State and federal guidelines pertaining to payroll

• Interacting courteously with fellow employees, student workers, and employees of other departments
• Microsoft Word, Excel, and Outlook, as well as advanced tools like Microsoft Teams and Share Point

• Understand complex written instructions
• Compare and verify numbers
• Perform basic math

• Prior experience supporting payroll operations, strong attention to detail, proficiency with payroll systems and Excel, and a working knowledge of wage and tax compliance requirements

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

• Serves as the first point of contact for the department by welcoming visitors, answering incoming calls, and responding to payroll inquiries
• Assists employees by researching and resolving payroll and tax‑related questions
• Manages incoming and outgoing mail, ensuring timely distribution and delivery
• Facilitates employee access to the Customer Service area in JCK 516, where a computer and printer are available for use with the SAP Portal, Daily Pay, and Sprintax platforms
• Assists employees with the SAP Portal (pay statements and direct deposit), Daily Pay (EWA program) and/or Sprintax (tax determination system)

• Functions as the department’s Time Administrator, overseeing time‑keeping processes and ensuring accuracy
• Reviews and monitors departmental budget reports to support financial oversight
• Manages vendor invoices and service contracts for timely processing and compliance
• Oversees procurement of office supplies and maintains inventory
• Maintains the department’s filing system and ensures compliance with the university’s records retention schedule
• Tracks project deadlines, monitors progress, and supports departmental initiatives
• Ensures proper functioning of office equipment and coordinates maintenance as needed

• Will serve as a backup for payroll processing, ensuring continuity of operations during absences or peak periods
• Responsible for properly maintaining and processing payroll records and reports for accounting of salary/wages due, deductions accruals and other payroll functions

Job Open Date: 02/10/2026
Open Until Filled: Yes
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Texas State University is committed to a policy of non‑discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I-9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

• Exceptional…