Administrative Asstistant II

San Marcos, TX

Posting Number: 2026536

Location: San Marcos

Department: Dept of Health & Human Performance

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,173.00 - $3,406.06

Job Category: Non-Exempt

• High school Diploma or equivalent
• Two years of experience working in an office setting
• Experience in customer service
• Ability to perform basic mathematical calculations
• Ability to prepare clear, concise, and grammatically correct correspondence and documents
• Basic knowledge of Microsoft Office Suite (Outlook, Word, Excel, etc.)

• Bachelor's Degree
• Experience working in an academic department in a university
• Strong organizational skills
• Excellent personal skills in working courteously and effectively with a variety of people
• Ability to prioritize workload and deal with interruptions
• Experience with SAP, Canvas, Banner, Logi, Course Leaf (CLSS)
• Knowledge of Texas State University Policy

• Organize and maintain Affiliation Agreements, develop contracts for internship sites, and renew them when necessary. Ensure the contracts are up-to-date and maintain a database of active and inactive affiliation agreements. Establish working relationships with Liaisons at the internship sites and act as a liaison between Texas State and legal counsel for the internship sites.
• Manage the employment and termination of student workers in the Health and Human Performance department. Create PCRs for student workers, regular wage workers, and NSNR employees through the SAP system, ensuring the hiring packets are complete and accurate; in addition, ensure the student workers have access to the SAP system for time entry.
• Supervise student workers by delegating tasks, establishing schedules, implementing rules and procedures, and providing instruction and discipline.
• Serve as Records Retention Liaison, maintaining filing and tracking system and personnel records and ensuring compliance with the State Records Retention Schedule.
• Oversee and manage routine operations of the department.
• Answer the telephone, screen and transfer calls, take messages, and refer callers to other offices as needed.
• Greet, screen, and route visitors as needed.
• Establish and maintain an effective filing system, and review files for completeness.
• Process course overrides as needed.
• Assist in faculty PCRs as needed.
• Manage faculty textbook adoptions and desk requests.
• Take Program Coordinator meeting minutes.
• Oversee compliance with HB 2504 & HB 1027 (syllabi, office hours and textbooks).
• Manage 25 Live room reservations.
• Review purchase orders and invoices, maintain ledgers, and monitor the operating budget’s transactions.
• Maintain and inventory office supplies and order new supplies as necessary.

This position works in-person on campus.

Job Open Date: 05/19/2026

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00 AM

Normal Work Hours End: 5:00 PM

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, education programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I-9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.