Administrative Assistant, Part Time

About the Role

Position:
Part‑time Administrative Assistant located at Thermon’s San Marcos, Texas office. Duties performed on Tuesday, Wednesday, and Thursday. Requires onsite presence three days per week and travel to Austin Thermon location as needed.

• Provide high‑level administrative and operational support to the Marketing & Communications Department under the direction of the Communications Manager.
• Manage sophisticated correspondence, scheduling, and coordination for the marketing and communications team, ensuring effective prioritization and follow‑up.
• Track marketing‑related expenses and prepare accurate expense reports using Concur.
• Manage the marketing office, organize and inventory the marketing warehouse, and oversee storage, distribution, and replenishment of marketing materials and promotional items.
• Review, proof, and coordinate marketing literature and materials to ensure brand consistency, accuracy, and alignment with corporate messaging prior to distribution.
• Plan, organize, and support marketing‑led events, employee engagement activities, and company functions in collaboration with Communications and local leadership.
• Administer, organize, and maintain marketing, quality assurance, and training documentation to ensure accuracy, accessibility, and compliance.
• Source, manage, maintain, and train departments and individuals on the ordering platform for promotional and print items.
• Manage day‑to‑day office operations, coordinating with Marketing, Communications, IT, and other departments locally and globally.
• Serve as a welcoming first point of contact, handling incoming calls and inquiries with discretion, courtesy, and professionalism.
• Support office logistics related to marketing activities, meetings, and events, ensuring smooth execution.
• Provide backup support for administrative and operational tasks across the Marketing and Communications teams as needed.

• Minimum high school diploma; bachelor’s degree preferred.
• 6 to 8 years of administrative assistant experience and 2 years of office experience.
• Excellent communication skills, including presentation, persuasion, and negotiation.
• Ability to remain calm, courteous, and professional under pressure.
• Proven ability to manage multiple assignments, projects, and conflicting priorities in a fast‑paced environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams) at an intermediate to advanced level and quick learning of internal systems.
• Must be able to work onsite (three days per week); travel to Austin Thermon location as required.

• Sitting for extended periods, 6–8 hours of desk work per day.
• Hand and finger dexterity for typing, writing, using mouse, filing, and handling documents.
• Ability to use standard office equipment (keyboard, copier, scanner, phone).
• Visual acuity to read emails, documents, spreadsheets, and computer screens; focus on detailed information for long periods.
• Hearing and speaking clearly for handling phone calls and in‑person communication.
• Light lifting and carrying (usually up to 10–20 lbs) of files, office supplies, small packages, or meeting materials.
• Walking and mobility to move between offices, buildings, conference rooms, printers, and supply areas; ability to reach, bend, and occasionally stoop.
• General stamina to work through an eight‑hour workday with typical office activity levels.