Administrative Assistant II

Administrative Assistant II

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job duties include serving as the primary reception and point of contact for students, faculty, staff, and guests, overseeing administrative facets of the hiring and separation process for all positions, supplementing existing administrative support to Academic Engagement, managing purchases related to office operations, providing holistic operational and logistical support for departmental events and initiatives, handling administrative and clerical support of the Student Learning Assistance Center including focused meeting assistance for the SLAC Director, managing all facets of travel for SLAC personnel, and functioning as a member of the professional staff team by attending meetings, making referrals to appropriate campus resources, assisting with training programs for all SLAC student workers, promoting SLAC by speaking to students/faculty/staff about SLAC, and representing SLAC at institutional and division events.

Required qualifications include knowledge of general reception work, familiarity with general principles of bookkeeping, close and accurate attention to detail, at least 1 year of direct administrative support and serving as front-line reception staff in a professional office environment, experience with organization, prioritization, and time management, and ability to meet deadlines in a fast-paced environment. Experience reading, interpreting, understanding, and applying verbal and written instructions, task-related documentation, and policies and procedures, experience with Office 365 programs, particularly Word, Excel, Teams, and SharePoint, ability to work as part of a team under moderate supervision, work effectively and courteously with co-workers, staff, faculty, and students, ability to multitask, prioritize tasks effectively, and meet deadlines within a fast-paced environment, ability to prepare clear, concise, and grammatically correct correspondence and documents, ability to read, interpret, understand, and apply verbal and written instructions, task-related documentation, and applicable policies and procedures, ability to utilize a personal computer and Microsoft Office Suite, and ability to perform basic mathematical calculations.

Preferred qualifications include familiarity with Texas State University through employment, experience using Concur Travel or supporting travel processes, exposure with Banner and SAP in support of completion of PCRs, bachelor's degree, and 1+ year of supervision experience.