Senior Administrative Assistant
Listed on 2026-07-27
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Posting Number: 2026691
Posting/Functional
Title:
Senior Administrative Assistant
University Pay Plan
Title:
Sr Admin Asst
Location:
San Marcos
Department:
Dean of Students
Recruitment Type:
Open Recruiting
Job Type: Full-Time
Funding Source:
Permanent
Monthly Salary: $4,002 - $4,583.33
Job Category :
Non-Exempt
- High school diploma or GED.
- Four (4) years of progressively responsible administrative support experience, including at least two (2) years providing direct support to senior leaders, executives, or managers.
- Experience coordinating complex calendars, meetings, and multiple competing priorities.
- Experience preparing, editing, and proofreading professional correspondence, reports, and presentations.
- Experience handling confidential and sensitive information with discretion and professionalism.
- Experience supporting financial and/or human resources administrative processes, including purchasing, travel, budgeting, or personnel documentation.
- Experience using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to learn and adapt to new software systems and technologies.
- Demonstrated ability to communicate effectively, both verbally and in writing.
- Demonstrated organizational, time management, and customer service skills with exceptional attention to detail.
- Ability to work independently, exercise sound judgment, and manage multiple priorities in a fast-paced environment.
- Associate’s or Bachelor’s degree.
- Experience providing executive-level administrative support in higher education, government, or a similarly complex organization.
- Experience supporting budget, procurement, human resources, or business operations.
- Experience using enterprise systems such as (outlined TXST system) ERP, financial, human resources, records management, or scheduling platforms.
- Experience coordinating projects, events, committees, or special initiatives involving multiple stakeholders.
The Senior Administrative Assistant provides comprehensive executive-level administrative support to multiple Associate Vice Presidents within the Division of Student Success. Serving as a strategic partner, this position manages executives, calendars, coordinates administrative operations, supports budget and personnel processes, and facilitates effective communication across the division and university. The role requires exceptional organizational skills, professionalism, discretion, and independent judgment in handling sensitive information and competing priorities.
The Senior Administrative Assistant proactively anticipates executive needs, resolves operational challenges, improves processes, and ensures timely completion of executive priorities.
- Executive Administration and Executive Support
- Manage complex calendars for Associate Vice Presidents, prioritizing competing demands and ensuring the effective use of executive time.
- Coordinate executive meetings, travel, conferences, and related logistics while anticipating needs and resolving scheduling challenges.
- Prepare agendas, briefing materials, reports, and supporting documentation for meetings, events, and executive decision-making.
- Monitor executive priorities, commitments, deadlines, and action items to ensure timely follow-through.
- Exercise independent judgment in managing communications, requests, and matters requiring executive attention.
- Support executive initiatives and special projects through coordination, follow-up, and stakeholder engagement.
- Draft, edit, proofread, and distribute executive correspondence, reports, presentations, policies, memoranda, and other official communications.
- Coordinate executive and divisional meetings by scheduling participants, preparing materials, documenting outcomes, and tracking action items.
- Develop, maintain, and improve administrative procedures, templates, and workflows that promote operational efficiency and consistency.
- Research, compile, and organize information, reports, and data to support executive decision-making and strategic planning efforts.
- Support budget, procurement,…
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