Administrative Assistant III

Job Opportunities at Texas State University

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Basic math skills
• Ability to prioritize own workload as various deadlines change during the semester
• Ability to use the following University systems:
  Internet Native Banner ( INB ); SAP ; SSB ;
  Logi
• Demonstrated skills in effective communication, both orally and in writing, with various university offices, as well as with faculty, staff, and students

• Ability to develop semester schedules for 100+ faculty and assign classroom and office space
• Ability to act as office manager
• Ability to assist program faculty, directors, and coordinators in completing tasks
• Ability to propose and develop needed projects to streamline departmental processes

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

• Develop course schedules for faculty
• Oversee registration activities such as adds/drop and departmental approvals, students enrolled in wrong classes, necessary overrides, administrative course changes
• Monitor course enrollments and make decisions, as needed
• Oversee hiring procedures for all salaried hires; maintain candidate files; prepare new hire packets
• Oversee certain departmental budgets
• Submit PCRs for all salaried departmental hires
• Prepare documents (minutes, reports based on oral or written instructions, department statistics reports, etc.)
• Assist departmental advisor with course substitutions and other curricular matters
• Act as liaison between chair and students/faculty; answer questions, take messages, make appointments
• Act as liaison and provide leadership with other administrative assistants and technical staff in the department
• Act as liaison with program faculty, directors, and coordinators
• Serve as time administrator as needed for staff, faculty, and graduate assistants
• Develop and maintain a filing and tracking system for general correspondence, employment inquiries, faculty personnel files

Job Open Date

Job Open Date 08/07/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 08/21/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and…