Project Manager Assistant, Level 2

Job Description

A Project Manager Assistant Level 2 provides intermediate support to project managers, assisting with administrative and coordination tasks, and managing smaller project components with oversight.

• Administrative Support
  • Schedule and prepare for meetings, manage mid-level communication, and maintain organized project files.
• Project Coordination
  • Support PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance.
• Documentation and Reporting
  • Assist in generating project status reports, maintain logs, and support tracking of project progress.
• General Support
  • Support the project team and complete tasks assigned by higher-level PMAs or project managers. Work closely with the project team to ensure alignment and act as a resource for PMA Level 1.
• Additional Duties
  • Flexibility to perform other assigned tasks to support the overall business objectives, while proactively seeking opportunities for continuous learning and professional development.

• 1-3 years of experience in project coordination or related roles required.
• Competency with project management software and Microsoft Office required.
• Strong organizational and communication skills, with a proactive approach to problem‑solving required.
• Must meet company, client, and/or regulatory compliance requirements, which may include a valid driver's license and acceptable motor vehicle record (MVR), criminal background check, drug screening, or other screenings, depending on job duties or site access requirements required.
• Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable.
• Experience working on projects that involve cross‑functional teams preferred.
• Familiarity with the use of specialized project management or estimating software preferred.

• Staircases, step stools, stand, walk, sit, and operate vehicles for extended periods.
• Perform precision tasks with instruments and fittings.
• Communicate verbally and in writing.

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives
• Extensive Training & Career Development Programs
• Tuition Reimbursement Program
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP)
• And more!

• IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
• Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug‑free workplace. Candidates for this position are required to complete a pre‑employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.