Contract Specialist

Posting Number: 2026683

Posting/Functional

Title:

Contract Specialist

University Pay Plan

Title:

Contract Specialist

Location: San Marcos

Department: Procurement and Strategic Sourcing

Recruitment Type: Open Recruiting

Job Type: Full-Time

Funding Source: Permanent

Monthly Salary: $4,646

Job Category : Exempt

• Experience
  :
  Proven background in contracting, procurement, and/or solicitations, typically 2–5 years or more in contract administration or a related field. Relevant education may be substituted for work experience on a year-for-year basis, where applicable.
• Communication Skills
  :
  Strong proficiency in preparing well-written, clear, grammatically correct, and accurate documents and correspondence, complemented by excellent proofreading abilities.
• Technical Skills
  :
  Proficient in computer use, especially Microsoft Office Suite applications such as Outlook, Word, and Excel; familiarity with contract management software is a plus.
• Cognitive Abilities
  :
  Ability to understand, interpret, retain complex information, and apply it effectively in the contracting process.
• Organizational Skills
  :
  Strong attention to detail and organizational capabilities, including creating and analyzing reports related to contracts and procurement.

• Bachelor’s degree in business or public administration, finance, law, economics, or related fields.
• Related work experience may be substituted for formal education on a year-for-year basis.
• Working knowledge of Higher Education, State and Federal rules and regulations in regard to Procurement and Contracting.
• Knowledge of Jaggaer Contracts Plus (formerly Sci Quest).
• Experience using SAP or other ERP system.
• Certified Texas Contract Developer (CTCD) certification; must be obtained within six months.

Responsible for directing activities concerned with contracts for purchase of equipment, materials, products, or services.

• Research, prepare, review, and negotiate a variety of contract documents and amendments.
• Prepare, review, and negotiate contract terms, conditions, and pricing to ensure agreements are favorable and compliant with applicable requirements.
• Review contracts and solicitations for inclusion of required clauses and overall legal sufficiency.
• Collaborate internally with the Office of General Counsel, and other relevant departments to draft, review, and secure necessary approvals for contracts, ensuring that all agreements serve the best interests of the university.

• Ensure contract compliance with university, state, and federal guidelines, including effective risk management practices and adherence to all relevant statutes and regulations.
• Remain current on state and university procurement and fiscal rules, regulations, and best practices to ensure ongoing compliance and institutional integrity.

• Maintain accurate and up-to-date records of contract documents, approvals, amendments, and renewals; monitor critical dates to ensure timely processing of all contract actions.
• Oversee and update the university’s official contracts database or system of record to ensure data integrity, accessibility, and compliance with institutional requirements.
• Ensure proper and timely closure of contracts upon expiration or termination.
• Prepare, generate, and distribute contract reports on a regular basis (weekly, bi-weekly, quarterly, etc.) to support oversight and decision-making.
• Assist in monitoring contractor performance to ensure all contractual obligations and standards are met, and support the resolution of contract disputes by providing guidance and assistance to university departments.

• Manage the contracts inbox by reviewing all correspondence and ensuring prompt, professional responses.
• Provide professional, accurate, and concise communication, both verbally and in writing, to all stakeholders.
• Serve as a primary point of contact for internal and external stakeholders throughout the contract lifecycle, responding to inquiries, interpreting contract requirements, and resolving issues.
• Coor…