Administrative Budget Specialist

Administrative Budget Specialist

Location:

San Marcos

Department:
Budgeting and Financial Analysis

Recruitment Type:
Open Recruiting

Job Type: Full-Time

Funding Source:
Permanent

Job Category:
Non-Exempt

Monthly Salary: $3,959.50

• Experience with data entry, financial systems support, ERP systems, or administrative operations
• Strong attention to detail and data accuracy
• Ability to follow standardized processes and procedures
• Basic proficiency in Microsoft Excel and Office applications
• Strong organizational and time management skills
• Ability to manage multiple requests and deadlines

• Experience working with SAP or other ERP systems
• Experience in higher education, government, or public sector finance
• Familiarity with chart of accounts or financial coding structures
• Experience maintaining or supporting master data
• Bachelor’s degree in business, finance, accounting, information systems, or related field; or equivalent combination of education and experience

The Texas State University Budget Office is seeking a detail-oriented professional to coordinate the creation, maintenance, and validation of financial master data within the university’s SAP environment.

This is an entry-level position primarily responsible for the coordination and execution of the setup and ongoing maintenance of financial and organizational structures (such as funds, cost centres, and fund centres) and ensuring data accuracy, consistency, and compliance with established standards.

This position is part of the Budget Office team and works collaboratively with other offices and departmental staff to support master data requests and ensure proper system configuration. It serves as a foundational role within the Budget Office and is expected to develop a working knowledge of higher education budgeting, fund accounting, and financial system structures. Through training and experience, the incumbent will learn how institutional funds, budgets, and organisational structures are established and maintained within the University’s ERP system.

Master data is the foundation of the university’s financial structure. The accuracy and integrity of these elements directly impact budgeting, reporting, human resources, and financial operations across the institution. This role ensures that financial structures are thoughtfully designed and maintained, supporting sound decision-making and enabling departments to manage their resources effectively.

• Create, maintain, and update SAP master data elements, including but not limited to funds, fund centres, cost centres, funded programmes, and internal orders.
• Review submitted requests for completeness, accuracy, and compliance with established procedures.
• Coordinate and process master data set‑up and updates within SAP using appropriate transactions.
• Maintain supporting documentation, logs, and audit trails for all master data activities.
• Ensure accuracy, consistency, and integrity of data across financial systems.
• Assist with periodic clean‑up and maintenance of master data records.
• Support fiscal‑year roll‑over activities and organisational structure updates.
• Run validation reports and resolve basic discrepancies in master data.
• Coordinate with back offices and departmental users regarding set‑up requests.
• Provide customer service and status updates regarding submitted requests.
• Follow established internal controls and data governance procedures.
• Develop and apply knowledge of basic budgeting concepts and financial structures to evaluate and process master data requests, ensuring configurations are appropriate, compliant, and aligned with intended financial activity.
• Assist with basic budget‑related enquiries or routing requests as needed.

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, colour, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programmes, and activities and admissions.

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