Deputy City Clerk

Deputy City Clerk

The Deputy City Clerk supports the operations of the City Clerk's Office and provides administrative assistance to the Mayor and City Council. This position manages municipal records, facilitates board and commission activities, assists with municipal elections, and open records requests, and performs general accounting and customer service duties. The Deputy City Clerk also acts on behalf of the City Clerk in their absence.

The following list highlights the main responsibilities of this position. While it covers the core tasks, it may not include every duty that could be assigned. Employees may be asked to take on other responsibilities as needed to support the team and department.

• Supports City Clerk's Office operations, including agenda preparation, meeting coordination, and records management.
• Assists with municipal records and supports the City's Records Management and Disaster Recovery programs.
• Attends council meetings and workshops; records minutes; ensures compliance with mandated meeting requirements; and coordinates distribution of draft minutes.
• Acts as City Clerk in their absence, including representing the City Clerk at meetings and attending meetings of the Mayor and Council.
• Assists with election processes, including preparing calendars, candidate packets, filings, and related duties.
• Provides customer service to the public, responding to inquiries regarding agendas, municipal elections, and departmental processes.
• Interacts and communicates with city staff, City Council Members, appointed officials, and the public.
• Provides administrative support to the Mayor and City Council, including scheduling, travel arrangements, and expense processing.
• Assists with budget preparation and administration for the City Clerk's Office and City Council; monitors and reconciles expenditures.
• Monitors the status of contracts and purchase orders, follows up on required approvals, and ensures the timely submission of requisitions to support uninterrupted operations.
• Assists boards and commissions liaisons, including training, required paperwork, and coordination of the application and appointment processes for boards, commissions, and committees.
• Supervises assigned personnel, providing training, assigning work, and evaluating performance.

MINIMUM REQUIREMENTS

• Bachelor's degree in Public Administration or a closely related field; OR a comparable combination of education and experience that demonstrates the ability to perform the essential functions of the role.
• Three (3) years of progressively responsible experience in municipal government.
• One (1) year of supervisory experience.
• Valid Texas driver's license with an acceptable driving record; or ability to obtain within 30 days of hire.
• Texas Registered Municipal Clerk Certification required within two (2) years of employment as a condition of continued employment.

PREFERRED QUALIFICATIONS

• Certification as a Registered Texas Municipal Clerk (TRMC)
• Prior experience in a municipal or City Clerk's Office

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to read and interpret municipal records, codes, election policies, and financial documents.
• Strong verbal and written communication skills.
• Ability to maintain positive working relationships with officials, staff, boards, outside agencies, and the public.

PHYSICAL DEMANDS

This position requires lifting up to 35 pounds occasionally. Frequent activities include sitting, handling, fine dexterity, vision, hearing, and talking. Occasional activities include standing, walking, pushing/pulling, reaching, and bending. Rare activities include lifting, carrying, kneeling, climbing, balancing, and using foot controls.

WORK ENVIRONMENT

Work is primarily performed in an office setting with occasional exposure to variable weather conditions and heights when climbing ladders. Utilizes computers, office equipment, and departmental vehicles as needed.

The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.

Medical, Dental & Vision Coverage

• United Healthcare Choice Plus PPO Plan
• Prescription Drug Plan
• Wellness Initiatives
• Virtual Doctor Visits 24/7
• Dental Plan
• Davis Vision Insurance Base Vision Plan
• Premium Vision Plan
• Laser Vision Correction discounts

Retirement

• Texas Municipal Retirement System (TMRS)
• Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA

ADDITIONAL BENEFITS

• Flexible Spending Accounts
• City paid Life and AD&D Insurance
• Voluntary Life, AD&D and Long Term Disability insurance
• Employee Assistance Program
• Vacation
• Sick Leave
• Holidays
• Longevity Pay
• Tuition Reimbursement
• Activity Center Membership
• Direct Deposit

The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote…