Program Specialist, Advising

San Marcos, TX

Posting Number: 2027022

Location: San Marcos

Department: Academic Advising & Transitions

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $4,002 + commensurate with experience

Job Category: Exempt

• Bachelor's degree from an accredited institution in Organizational Leadership, Business Administration, Psychology,Communication Studies, or a related field
• Four (4) years of professional experience in academic advising,student success, student affairs, employee development, training,organizational development, higher education administration, orrelated field.

• Master's degree in Higher Education Administration, Student Affairs, Counseling, Educational Leadership, Organizational Leadership, Human Resource Development, Business Administration, orrelated field and two (2) years of professional experience in arelated field.
• Doctoral degree in any field and one (1) year of professional experience in a related field.
• Experience coordinating recruitment and hiring processes.
• Experience designing and facilitating professional develop mentor training programs.
• Experience onboarding and developing professional staff.
• Experience in academic advising, student success, or higher education administration.
• Experience leading projects, initiatives, or organizational improvement efforts.
• Experience utilizing assessment and data to evaluate program effectiveness.

Responsible for providing administrative and operational support for the development, coordination, and evaluation of programs within assigned department.

• Coordinate and manage recruitment and hiring processes for academic advising positions.
• Collaborate with advising leadership to develop recruitment strategies that attract highly qualified and varied candidates.
• Coordinate position postings, candidate communications,interview scheduling, and hiring logistics.
• Assist search committees and hiring managers throughout the recruitment and selection process.
• Develop and maintain hiring resources, interview guides,evaluation tools, and onboarding materials.
• Support workforce planning efforts and talent pipeline development initiatives.
• Monitor recruitment outcomes and recommend strategies to improve hiring effectiveness.

• Coordinate the onboarding experience for new academic advisors.
• Partner with Assistant Directors and advising leadership to develop and deliver advisor training programs.
• Develop onboarding plans, training schedules, and advisor development resources.
• Ensure advisors receive foundational knowledge related to advising philosophy, student success practices, university policies, technologies, and advising procedures.
• Maintain advisor training documentation, learning resources,and competency development materials.
• Assess onboarding effectiveness and implement improvements based on participant feedback and organizational needs.

• Lead the design, coordination, and implementation of professional development opportunities for academic advisors through the coordination of workshops, communities of practice,mentoring opportunities, learning cohorts, and professional development events.
• Develop programs that support advisor competency development,career progression, leadership growth, and professional excellence.
• Identify emerging trends, best practices, and research in academic advising and student success to inform development initiatives.
• Support advisors in pursuing professional certifications,conference participation, scholarly engagement, and leadership opportunities.
• Maintain advisor development plans and competency frameworks aligned with departmental expectations.

• Coordinate peer mentoring and advisor support initiatives.
• Facilitate opportunities for experienced advisors to share knowledge, best practices, and lessons learned.
• Support leadership development pathways for advisors interested in advanced roles and responsibilities.
• Foster a culture of collaboration, continuous learning, and professional growth across advising teams.

• Support the planning, implementation, and assessment of strategic advising initiatives.
• Participate in projects related to student success, retention,persistence, advising effectiveness,…