Asset Coordinator

Compensation (Monthly Salary or Hourly Rate)

Compensation (Monthly Salary or Hourly Rate) Commensurate with experience

Job Category

Job Category Exempt

Required qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Two years of experience in facilities maintenance, facilities operations, facilities management, construction management, or a closely related field.
• Experience using computer applications and enterprise facilities or asset-management systems, such as Asset Works AiM, to maintain electronic records, organize information, and prepare reports.
• Ability to conduct frequent on-site work throughout a large campus environment, including walking and standing for extended periods while performing field surveys, asset verification, and site assessments, with or without reasonable accommodation.

• Bachelor’s degree in facilities management, construction management, geography, business, information systems, or a related field
• Experience cataloging, tagging, or verifying facility assets or space inventory
• Experience with GIS , mobile data collection tools, maps, or CAD floor plans
• Experience maintaining asset, maintenance, and warranty records
• Experience in higher education, public sector, or large multi-building environments

Responsible for maintaining and updating the university's facilities inventory.

• Conduct on-site audits of campus buildings to identify, barcode/tag, and document major facility equipment (e.g., chillers, boilers, air handling units, switch gear, emergency generators, backflow prev enters)
• Input, update, and manage detailed asset information (make, model, serial number, location, installation date, warranty status, replacement cost estimates) in the university’s CMMS system
• Collaborate with university trade shops ( HVAC , Electrical, Plumbing, Controls) to capture and update equipment changes due to failures, replacements, or retrofits; verify and update CMMS records after work orders or component swaps
• Coordinate with project managers and contractors during construction, renovation, or retrofits to collect new asset data and archive decommissioned assets
• Enforce asset tagging standards, naming conventions, and data protocols to ensure data integrity for preventive maintenance scheduling across all facilities management teams

11/11/2026

Yes

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their…