Special Events Set-Up Assistant

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science.

The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

The Huntington Founded in 1919, The Huntington is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.

The Culture Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond. Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies. At The Huntington, our organizational Culture is shaped by the following core values:
Intellectual curiosity, Collaboration, Stewardship, Belonging, and Integrity. Intellectual Curiosity:
Knowledge, lifelong learning, and a spirit of inquiry are at the core of our mission and organizational culture.

Collaboration:

Teamwork and a collaborative attitude are important at all levels of The Huntington. We foster relationships internally among our departments and externally with organizations throughout the community. Stewardship:
We are committed to the care and development of our collections, our financial and physical resources, our staff, and our community. Belonging:
We strive to attract and maintain a workforce of individuals with diverse talents, backgrounds, and perspectives. Our organizational culture promotes a sense of welcome, inclusion, and connection. Integrity:
We value respect and honesty, working to fulfill our mission with honor and ethical principles.

Working under direct supervision, provides furniture and equipment setup and tear-down for meetings, parties, lectures, and other events; provides custodial support for events. Reports to the Special Events Supervisor. This is an on-call role with no set weekly hours. The evening shift is typically scheduled from 1:30pm- 9:30pm, though the hours are flexible, depending on events. The candidate will demonstrate a background of working with people from diverse racial, ethnic, geographic, and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.

As directed by the Special Events office sets up and tears down tables, chairs, audio/video, and other equipment as needed. Ensures that event furniture is clean and in good repair, and is stored properly. Records and keeps a regular inventory of all in-house events furniture and equipment, with recommendations for repairs or replacements as needed to the Special Events Set Up Supervisor.

Proactively manages a schedule of setups & teardowns that maximizes space turnover and efficiency. Works with Special Events Managers to advise on scheduling feasible setup and teardown timing for each of the Huntington’s venues different setups. Runs and distributes power & lighting for events as needed, including but not limited to: running power boxes and cabling ensuring lighting is on and functional for all events.

Setting up supplemental lighting for catering etc. In conjunction with the AV technician, sets…