Senior Accounting Coordinator at San Mateo County Community College District

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The Senior Accounting Coordinator performs paraprofessional accounting work at the lead level, responsible for the maintenance of full-charge and general ledger accounts and records, preparation of financial reports for special funded programs and other activities within the district, and the monitoring and analysis of accounting activities. Under general supervision, the position sets up and monitors detailed accounting records, provides direction to other accounting staff, and performs a variety of complex accounting functions within the scope of the position.

Public contact is extensive, primarily involving College and department staff for the purpose of exchanging technical information concerning the status of various accounts and projects. A moderate to high degree of independent judgment and creativity is required to apply a variety of prescribed guidelines and accounting principles to resolve minor and major problems that arise. Consequences of errors in judgment could be costly in employee time and in money;

however, supervisory controls and well-prescribed policies and procedures limit the risk of serious errors. The Senior Accounting Coordinator can lead the work of other staff and student assistants as assigned

• Exchanges information with department and College staff, outside and governmental agencies, and students regarding a variety of issues related to budget, accounting records and reports, grants, and other categorical funding, research information, reporting deadlines, accounts payable and receivable, general ledger, payroll, year-end closing, and account balancing
• Confers with staff regarding short- and long-range projects, timelines, formats, and finance department services
• Provides input into and recommends modifications to department procedures, forms, and workflow
• Uses a database and a variety of computer software to enter, modify, research, retrieve, and format data for financial, statistical, and other documentation and reports
• Plans changes to computer data records in connection with other accounting and management staff
• Audits computer records for accuracy
• Provides input to auditors
• Provides technical information to staff on a variety of budget and accounting matters
• Directs and coordinates the work of accounting, clerical, and other staff on special and regular projects as assigned
• Composes correspondence, memoranda, procedures, and other written information
• Sets up and maintains detailed full-charge bookkeeping and accounting records
• Reviews various accounts to audit their current or overdue status
• Ensures compliance with policy and procedures
• Monitors payments due; audits the accounting records of College staff
• Sets liabilities and receivables; researches, prepares, and submits claims to state, federal, and local agencies
• Prepares, analyzes, and reviews estimates of revenues, expenditures, fund conditions, budgetary accounts, and transfers
• Enters monthly journal entries for revenue and expense control
• Posts to the general ledger from all sources
• Reconciles bank and cash position to fund balances maintained by outside agencies
• Analyzes and verifies financial reports, statements, accounts, and records of expenditures and revenues
• Reconciles, records, and makes deposits to financial institutions and the County Treasury
• Maintains and reconciles cash balance with financial institutions, District, and county Treasury
• Performs other related duties as assigned

Employment Standards (acquired through education, training, and/or experience)

• Accounting practices, procedures, and terminology
• Techniques commonly used in financial and statistical online and manual documentation and record keeping
• Fund accounting, budgetary and financial analysis, and research procedures

• Using a database and a variety of computer software to set up, track, maintain, and report on accounting and related financial data
• Training, leading, and coordinating the work of others
• Working accurately under deadline pressure
• Formatting and preparation of financial statements and comprehensive…