Project Accountant

PURPOSE

We are open to hiring at either the Project Accountant II or Project Accountant III level, depending on experience. The Project Accountant II/III works closely with Project Teams to support all project accounting functions, including job cost accounting, accounts payable, subcontractor payment management, and owner billing. This role serves as a key financial partner between field operations and the accounting department, ensuring accurate and timely reporting across assigned projects.

Reporting to the Accounting Manager, the Project Accountant II/III independently owns the full billing cycle on complex projects, including GMP and multi-phase work, and serves as a mentor to Project Accountant I team members.

• Work directly with project teams on high-profile commercial construction projects.
• Gain exposure to every phase of the project lifecycle, from startup through closeout.
• Build relationships across Operations, Accounting, Leadership, and trade partners.
• Grow into WIP and monthly forecast reporting, with a defined path for career growth
• Join a collaborative team that invests in continuous learning, CFMA involvement, and mentoring.

• Communicate with Project Managers (PMs) and Project Executives (PXs) regarding contract documents, change orders, contract modifications, approvals, and additional services related to billing.
• Maintain project-related electronic records, including billings, expenses, subcontracts, purchase orders, preliminary notices, lien waivers and other documents as required by the contract.
• Develop a working understanding of key contract terms and conditions related to finance and accounting to support both compliance and risk management.
• Investigate project variances and submit variance reports to management.
• Generate and distribute regular accounts receivable status reports to management; elevate outstanding items as needed.
• Communicate effectively with clients, internal teams, trades, and accounting and finance leadership.
• Prepare ad hoc project analyses for PMs and PXs as requested.
• Work with the accounting team to accurately record GL/SDI entries monthly, per assigned projects.

• Obtain, correct, and maintain required billing documents from subcontractors in GC Pay.
• Maintain project accounts in the accounting systems (Sage/GC Pay).
• Work with PMs to review and approve subcontractor pay applications related to assigned projects.
• Process subcontractor check payments and post all cash receipts from Owners.
• Track and manage retention for all assigned subcontracts, including retention reductions and stored materials.
• Manage the 2nd tier and supplier preliminary notices in conformance with California, Oregon & Washington lien laws, as applicable per assigned projects.
• Procure conditional/unconditional releases, and other documents, as necessary in conformance to company and project-specific guidelines.
• Communicate with subcontractors to obtain all required documents to complete the pay cycle, including compliance items and executed lien releases.
• Verify subcontractor insurance and licensing with Project Coordinators (PCs), union affiliation, and other compliance requirements prior to issuing payments.
• Document and update the list of subcontractors that are out of compliance on a weekly basis and communicate to Accounting Leadership for company distribution.

• Work with PMs to generate and process all owner billings in the accounting systems and ensure submission to the client.
• Own owner billing end to end on complex projects, including GMP and multi-phase billing structures.
• Prepare and process change order billings independently, coordinating with PMs on change order approvals.
• Maintain project financials and perform over/under billing analysis, reporting results to management.
• Monitor and follow up on outstanding owner receivables; escal...
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