Executive Assistant

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* Job Title:

** Executive Assistant (Assistant to Director)

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* Location:

** San Mateo, CA

** Thiis is a direct hire position paying up to 95K per year plus bonus.*
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* About the Role:

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* We are seeking an organized, proactive, and professional Assistant to the Director. This role provides strategic administrative and business development support at the executive level. The ideal candidate is highly self-motivated, works independently, and demonstrates strong analytical and communication skills. Experience in B2B sales, marketing, or business operations is highly valued.

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* Key Responsibilities:

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* ** _Secretarial Support_*
* + Secure meetings independently; prepare meeting briefs referencing public information and past reports

+ Support meeting logistics and coordinate follow-up actions

+ Draft internal meeting minutes and client meeting reports

+ Plan and execute Director's travel and accommodation arrangements (US travel familiarity preferred)

+ Coordinate Director's calendar, meetings, and travel

+ Handle administrative tasks and claims processing as required

** _Office Administration_*
* + Maintain a presentable office environment for guests

+ Monitor office assets, maintenance schedules, and supplies

+ Liaise with internal/external stakeholders on office and HR matters (e.g., facilities, insurance)

+ Process finance and operations transactions; analyze records and recommend cost-saving measures

+ Prepare/review office budget for Director approval

+ Project manage procurement and vendor relationships

+ Support business continuity and knowledge management initiatives

** _Market Development, Lead Generation, Lead Nurturing_*
* + Conduct online research on companies and industry topics

+ Build and nurture relationships with stakeholders for intelligence gathering

+ Identify and track new business leads and contacts

+ Provide event support (administrative and data analysis)

+ Develop understanding of target groups for engagement programs

** Requirements:*
* ** _Skills & Experience_*
* + Excellent written and verbal communication skills in English

+ Strong analytical and research capabilities

+ Proficiency with sales enablement tools (e.g., Salesforce, Linked In)

+ Confident and professional interaction with senior executives and their staff

+ Advanced proficiency in MS Office (Word, Excel, Outlook)

+ 3-5 years' administrative or executive support experience preferred (will consider less with strong growth potential)

+ Familiarity with international business and knowledge of Singapore a plus

** _Attributes_*
* + Highly organized, detail-oriented, and able to manage multiple priorities

+ Self-starter who works independently with minimal supervision

** _Location & Travel_*
* + Based in San Mateo office

+ Work authorization in the US required

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.

In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.  ()  for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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