Assistant to Regional Director

Our Client is a government agency responsible for planning and executing strategies to enhance Singapore's position as a global business city. Their mission is to create sustainable economic growth, with vibrant businesses and good job opportunities for Singapore. They undertake investment promotion and industry development, and work with international businesses, both foreign and local, by providing information, connections to partners, and access to government incentives for their investments.

The San Mateo office is seeking an Assistant to the Director with excellent organizational, verbal, and written communication skills to provide strategic administrative and business development support.

The ideal candidate should be a self‑motivated professional who can work independently with minimal supervision, demonstrate strong analytical thinking, and is able to cultivate relationships with stakeholders to facilitate business connections. Relevant experience in B2B sales, marketing, or business operations will be considered favorably.

• Secure meetings independently and prepare meeting briefs referencing publicly available information and past reports (if any)
• Support meeting logistics and coordinate follow‑ups required based on meeting outcomes
• Draft internal meeting minutes and client meeting reports
• Provide planning and execution support for the Director’s travel and accommodation arrangements
• Coordinate calendars, meetings, and travel arrangements for the Director. Familiarity in making travel arrangements within the US and International travel
• Handle and support the Director in work‑related administrative matters and claims processing

• Ensure the office remains presentable for a positive guest experience
• Monitor office assets, maintenance schedules, and supplies inventory
• Liaise independently with internal and external stakeholders on office and HR‑related matters (e.g. facilities management, insurance renewal)
• Process finance and operations transactions, analyze records, and recommend cost‑saving measures
• Prepare and review the office’s budget planning for the Director's approval
• Project manage procurement and vendor management processes
• Support business continuity planning and knowledge management initiatives

• Conduct online research on companies and/or themes of interest
• Build rapport with stakeholders and cultivate contacts for business intelligence gathering
• Support market development and lead nurturing efforts (e.g. Identify new leads and contacts for businesses potentially interested in setting up in Singapore)
• Assist with events, including administrative support and data analysis
• Develop understanding of target groups to support engagement programs

• Minimum 3-5 years of administrative and executive support experience preferred; candidates with less experience will be considered if they demonstrate strong potential for growth
• Proficiency in MS Office, including Word, Excel, and Outlook
• Ability to use sales enablement tools, including Salesforce and Linked In
• Excellent written and verbal communication skills in English
• Strong analytical thinking and desktop research capabilities
• Ability to engage confidently and professionally with senior executives and their support staff
• Highly organised, with strong attention to detail and ability to handle multiple competing priorities in a fast‑paced and dynamic environment
• Proactive and positive mindset; takes ownership of their work
• Willing to learn, experiment and innovate
• Ability to work independently as well as collaboratively within a team
• Familiarity with international business and knowledge about Singapore will be a plus, but is not required

Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization:
At this time, we are unable to offer employment sponsorship.