Administrative Assistant III

Administrative Assistant III

Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position supports all campus operations, including admissions, recruitment, student services, and academic programs.

This is an onsite position based in [Campus], requiring regular in-office presence to support daily operations, collaboration, and student or team engagement. Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.

An Asterisk (*) denotes an "essential job function" for ADA purposes. (60%) Administrative Support

As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security.

Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies.

Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.

Utilize appropriate online/electronic systems to accomplish administrative tasks.

Provide staffing and support for university events.

Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.

Assist with opening and closing the campus. (40%) General Support

Assist faculty and staff with program-related activities such as arranging for copying, creation and distribution of documents for classes and school events.

Work in collaboration with appropriate University personnel to implement appropriate policies and procedures.

Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.

Other duties as assigned.

Skills and Abilities:

Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities

Ability to promote positive interactions between faculty, staff, students, and public

Demonstrated ability to handle privileged information in a confidential manner

Ability to read and carry out instructions

Ability to hear, understand, and carry out verbal instructions

Knowledge of proper grammar, punctuation, and spelling

Ability to perform basic mathematical calculations, including fractions, decimals, and percentages

Ability to read and write memos and correspondence in a clear concise manner

Ability to organize and prioritize workload

Ability to concentrate and tolerate interruptions by students and faculty

Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public

Skilled in typing, word processing, shorthand, or tape dictation

Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.

Education and/or

Experience:

High school diploma and formal secretarial training

Associate degree preferred

Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity