Front Office Coordinator

Our client is seeking a highly organized and proactive Front Office Coordinator to support daily office operations and help create a welcoming, efficient, and positive workplace environment.

This role will serve as a key point of contact for office coordination, facilities support, vendor management, and employee experience initiatives. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and is passionate about maintaining a well-organized and inclusive office culture.

** Please note this is a 4 month temp opportunity based in San Mateo, CA. Pay will be $33/hr.**

• Create and maintain an inclusive, sustainable, and dynamic workplace environment for employees and visitors.
• Support daily front office operations, ensuring common areas, conference rooms, kitchens, and shared spaces remain clean, organized, and fully stocked.
• Manage office pantry inventory, snacks, beverages, kitchen supplies, and office materials; monitor inventory levels and coordinate reordering as needed.
• Coordinate all in-office catering and food deliveries, including ordering, setup, breakdown, and invoice processing.
• Receive, organize, and distribute office deliveries, mail, and packages.
• Maintain the appearance, functionality, and organization of office spaces and equipment.
• Coordinate with landlords, vendors, and service providers including janitorial, security, office supplies, facilities maintenance, and indoor plant services.
• Submit and manage building maintenance tickets, responding quickly to urgent office or facilities issues.
• Assist with conference room and desk scheduling through internal booking platforms and help prepare meeting spaces with supplies and light technical setup.
• Maintain accurate office documentation, floor plans, seating charts, expense reports, security policies, and internal office resources.
• Partner cross-functionally with teams including IT, HR/People Ops, and local leadership to support office-related initiatives and employee experience programs.
• Support international workplace programs and office customization initiatives where applicable.
• Provide general administrative and ad hoc support for workplace operations, facilities, and company events throughout the year.

• 2+ years of experience in office coordination, administrative support, facilities, or related roles; experience in a technology, startup, or fast-paced environment preferred.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple changing priorities simultaneously.
• Excellent verbal and written communication skills with a friendly, professional, and team-oriented approach.
• Proactive, resourceful, and capable of working independently while collaborating across teams.
• Strong problem-solving skills with the ability to ask clarifying questions and resolve issues efficiently.
• Experience with Google Workspace, including Google Docs, Sheets, and Slides.
• Ability to regularly work onsite in a physical office environment.
• Comfortable lifting and moving light to moderate office supplies and materials.
• Technical knowledge of office systems such as HVAC, electrical, plumbing, security, or general facilities maintenance is a plus.