Workplace Coordinator

Role Summary

The Workplace Coordinator plays a critical role in maintaining a polished, high-functioning, and welcoming workplace environment. This role supports daily operations, events, vendor management, space planning, employee experience, and compliance across the local studio and may also provide remote support to regional sites. The coordinator will act with autonomy within established frameworks, solve a wide range of operational problems, and partner with internal and external stakeholders to ensure a best-in-class experience for employees and guests.

• Serve as the primary point of contact for day-to-day facility upkeep, maintenance, and service requests; own resolution and follow-up to ensure satisfaction.
• Conduct regular floor walks and ensure all office and meeting spaces are functional, well-stocked, and meet safety and aesthetic standards.
• Provide polished, high-touch support for employee onboarding and workplace tours.

• Source, schedule, and supervise vendors and contractors for maintenance, repairs, and office reconfigurations.
• Manage janitorial, horticulture, and maintenance vendors to ensure delivery against SLAs.
• Assist in project coordination for office moves, space planning, and small-scale renovations.
• Submit and track helpdesk tickets and oversee contractor work, ensuring minimal disruption to business activities.

• In partnership with Culinary, AV, and IT teams, provide support for in-office events; support AV setup, catering, room layouts, event signage/communications, etc.
• Contribute to wellness, DE&I, and sustainability initiatives through thoughtful workspace activations and programming.

• Maintain accurate signage, administrative documentation, compliance logs, and space plans.
• Track facilities budgets and assist in invoice processing and reporting.
• Support audits, health & safety programs, and food hygiene compliance.
• Respond to building emergencies and be available for off‑hours support as needed.

• 2–4 years’ experience in a facilities, workplace operations, or hospitality‑related role.
• Strong multitasking, time management, and problem‑solving skills.
• Proven experience managing vendors, budgets, and workplace events.
• Proficient with Google Workspace and Microsoft Office; familiar with helpdesk systems and tools like Service Now, Slack, Office Space, etc.
• Calm under pressure, adaptable, highly service‑oriented, and detail‑focused.

• Execution & Delivery: Operates with increasing autonomy to manage work streams, with light oversight from senior team members. Delivers consistent outcomes across a variety of responsibilities.
• Problem Solving: Applies judgment and sound decision‑making to resolve operational issues. Recommends improvements and implements best practices.
• Collaboration: Builds strong partnerships with vendors, internal stakeholders, and global colleagues. Comfortable navigating multiple work streams and conflicting priorities.
• Communication: Communicates clearly and professionally with all levels, tailoring tone and message to the audience.
• Initiative: Proactively identifies issues and opportunities. Drives continuous improvement in service quality and operations.

• Fully onsite (Monday to Friday), with a hands‑on presence required to support the physical studio.
• Occasional off‑hours availability for building emergencies or event support.

We accommodate disabled individuals during job application, interviews, performing essential job functions, and receiving employment benefits.

The pay range for this position in California at the start of employment is expected to be between $60,000 and $88,800 per Year. However, base pay offered is based on market location, and may vary further depending on individualized factors for job candidates, such as job‑related knowledge, skills, experience, and other objective business considerations. Subject to those same considerations, the total compensation package for employees in regular roles may also include other elements, including a bonus and/or equity awards, in addition…