Executive Assistant

Responsibilities

• Enable the Chief Product Officer and Chief Technology Officer to operate at their highest level by managing priorities, optimizing schedules, and creating operational leverage.
• Build strong partnerships across leadership teams, acting as a trusted point of coordination between executives, their teams, and key stakeholders.
• Foster alignment and collaboration by ensuring meetings, communications, and follow-up actions are executed efficiently and effectively.
• Partner with the Senior Executive Assistant to support leadership events, executive visits, and key organizational initiatives.
• Help leaders stay focused on delivering innovative products, technology solutions, and exceptional fan experiences by minimizing administrative friction.
• Ensure seamless coordination of executive activities that support critical business priorities and customer‑facing initiatives.
• Represent Fanatics with professionalism and excellence when interacting with internal and external stakeholders, partners, and guests.
• Support leadership efforts that ultimately enhance the experience of fans and customers worldwide.
• Anticipate challenges before they arise and proactively identify solutions that improve executive effectiveness and team productivity.
• Continuously seek opportunities to streamline processes, improve communication flows, and increase organizational efficiency.
• Leverage technology and digital tools to automate administrative processes and enhance day‑to‑day operations.
• Manage complex calendars, travel arrangements, and meeting logistics with precision and attention to detail.
• Coordinate cross‑functional meetings across multiple time zones while ensuring executives are prepared with the information and materials needed for success.
• Track key deadlines, deliverables, and business priorities while handling confidential information with discretion and professionalism.
• Support leadership offsites, town halls, onboarding activities, office operations, and executive office effectiveness.

• 5+ years of experience in an Executive Assistant or senior administrative support role, ideally supporting multiple executives within a fast‑paced and complex organization.
• Experience supporting senior leaders within Technology, Product, or related functions is preferred.
• Proven ability to manage competing priorities while maintaining exceptional attention to detail and accuracy.
• Expertise in complex calendar management, travel coordination, and executive scheduling. Proactive, resourceful, and always thinking several steps ahead.
• Calm under pressure and adaptable to shifting priorities and business needs.
• Highly dependable with a strong sense of ownership and accountability.
• Collaborative team player who communicates effectively and builds trusted relationships across the organization.
• Embraces a "no task is too small" mentality and is motivated by helping others succeed.
• Exceptional organizational, project management, and prioritization skills.
• Excellent written and verbal communication skills with the ability to interact confidently with executives and stakeholders at all levels.
• Strong proficiency in Microsoft Office, collaboration tools, and modern workplace technologies.
• Experience supporting virtual meetings and webinars;
  Zoom Webinar experience is a plus.
• Strong judgment, discretion, and ability to manage confidential information.