Executive Assistant

Executive Assistant

We are seeking a highly experienced Executive Assistant to provide proactive and strategic administrative support to Vice Presidents (VPs) of Corporate IT. This role requires exceptional organizational and communication skills, strong judgment, and the ability to operate effectively in a fast-paced, dynamic, and confidential environment.

As a trusted partner to the VP's and the Corporate IT leadership team, you will manage day-to-day operations, coordinate across multiple stakeholders, and anticipate needs to ensure the organization runs smoothly.

What you'll do:

Calendar Management:

• Provide strategic calendar and time management support with strict integrity and confidentiality.
• Manage and own calendar, meeting preparation, and logistics based on knowledge of leader and business needs.
• Use executive judgment to execute decisions around prioritization

Travel Management:

• Coordinate domestic and international travel, creating detailed itineraries to maximize productivity and ensure compliance with travel policies.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

Basic Qualifications:

• Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications:

• 2 or more years of work experience
• 3-5 years of executive administrative experience, with some event planning and/or project coordination experience
• Customer service-focused, with a professional presence and a confident and approachable personality
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
• Skilled in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Co Pilot
• Proficiency in managing calendars and organizing travel
• Experience creating and/or supporting presentation development for senior management
• Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
• Detail-oriented and able to complete work assignments with a high degree of quality
• Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they escalate
• History of creative problem-solving, ability to work well collaboratively and under pressure
• Positive and energetic personality that can help inject some fun into the focused, determined, software development teams onsite

U.S. Applicants Only

The estimated salary range for this position is $78,400.00 to $  USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.

Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

Work Hours

Varies upon the needs of the department.

Travel Requirements

This position requires travel 5-10% of the time.

Mental/Physical Requirements

This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer

Qualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.