Admin Assistant​/EA​/HR Support

Administrative Assistant/EA/HR Assistant

Exciting growing AI company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.

Responsibilities:

• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.
• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.
• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.
• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.
• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.
• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.
• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.
• Handle confidential communications and sensitive information with sound judgment and close attention to detail.
• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.