Administrative Assistant

Valeo is a global tech company designing breakthrough solutions to reinvent mobility. We partner with automakers and new mobility actors worldwide, focusing on intuitive driving and reducing CO₂ emissions. We are a leader in our businesses and among the largest global innovative companies.

As an Administrative Assistant, you will support the overall San Mateo site, where creative teams redefine the business and bring new ideas to life. You will interact with a team of around 40 people, taking care of key administrative tasks onsite, 5 days a week.

• Assist directors and/or managers with administrative organization tasks: diaries, reminders, presentations, meetings, travel, visas, etc.
• Regularly sort paper and electronic files.
• Track purchase orders, stationery supplies, and other items.
• Greet visitors, customers, and suppliers; direct them, note messages, and schedule meetings.
• Monitor the reporting of certain indicators and keep dashboards up to date.
• Collaborate with contacts from different departments, possibly in a bilingual context.
• Carry out additional administrative activities for support services (HR, Purchasing, Vehicle fleet, reception, etc.).
• Organize and manage events for the department-service-sector.
• Maintain site postings and information page.
• Manage purchasing of all site supplies, including placing orders in EProc, using Pcard, tracking, and preparing expense reports.
• Ensure office supplies, snacks, coffee, etc., are stocked.
• Assist with shipping: arrange labels, packaging, and coordinate pickup and deliveries with shippers.
• Look after the health and safety checklist monthly, addressing discrepancies.
• Keep the site organized and clean, helping staff find storage as needed.
• Coordinate maintenance needs with the landlord.

• Experience with administrative work for teams of more than 20 people.
• Experience working with purchasing systems.
• Experience shipping packages and dealing with shippers.
• Proficiency with Google G‑suite tools.
• High school degree; additional qualification as an administrative assistant or secretary is a plus.

Starting at approximately  43.00 per hour. Final hourly rate will be determined based on experience, skills, and qualifications.