Executive Assistant to CEO & COO - Health Tech Startup - San Mateo; Hybrid
Listed on 2026-08-24
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Executive Assistant
Our client, a fast-growing and mission-driven healthcare tech startup, is looking for a top-notch Executive Assistant to support their CEO and COO. This role will primarily provide exceptional executive support, while also assisting with events, operations, and building out administrative workflows as the company scales. The ideal candidate is looking for meaningful exposure to senior leadership and the opportunity to play a critical role in building the operational foundation of a growing company.
This is an awesome opportunity to join a mission-driven company working to transform healthcare!
The Nitty Gritty:
- Manage and optimize the CEO and COO's calendars and travel, balancing competing internal and external priorities
- Coordinate high-level meetings, including board, investor, partner, and leadership meetings
- Own meeting logistics, agendas, materials, follow-ups, and action items
- Prepare executives with relevant research, background information, and logistics as needed
- Serve as a broader operational partner to the leadership and operations teams
- Manage day-to-day office operations, including supplies, snacks, vendors, facilities, and general upkeep
- Coordinate team lunches, all-hands meetings, offsites, and other company gatherings.
- Help build scalable systems and processes as the company and office footprint grow
- Coordinate logistics for leadership offsites, investor meetings, retreats, dinners, and other company events
- Manage calendars, venues, catering, travel, and other event logistics
- Anticipate needs and proactively solve logistical challenges before they become issues
The Essentials:
- 5+ years of experience as an Executive Assistant
- Must have experience supporting senior leaders at a high-growth tech startup and/or venture capital firm
- Exceptional organizational skills and attention to detail
- High EQ, sound judgment, and the ability to handle confidential information with discretion
- A proactive, independent problem-solver
- Excellent written and verbal communication skills
- Comfortable in a startup environment where priorities can shift quickly
- A collaborative team player
- Someone excited to contribute to their mission!
The Cherry On Top:
- Direct partnership with the CEO & COO
- Join a tight-knit, high-performing team who is looking to transform healthcare
Location:
San Mateo, CA (Hybrid - 3 days onsite)
Compensation: $150k to 160k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise)
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