Facilities Specialist - Level 1 San Mateo, CA

Facilities Specialist
- Level 1

We are looking for a Facilities Specialist
- Level 1 to support daily site operations in San Mateo, CA. This Contract position is ideal for someone who enjoys hands-on facility support, interacting with clients, and helping maintain an organized, responsive workplace. You will work closely with a team to assist with mailroom activities, event setup, workspace adjustments, and general coordination tasks in an in-person environment.

Responsibilities:

• Support day-to-day facility operations by assisting with mailroom functions, event preparation, and general site services.

• Coordinate and track service requests, ensuring issues are documented clearly and routed for timely follow-up.

• Assist with room setups, furniture movement, and basic furniture disassembly or reconfiguration using hand tools as needed.

• Maintain schedules and calendars related to site activities, meetings, or facility support needs.

• Communicate with clients, vendors, contractors, and internal team members to help keep tasks aligned with site procedures.

• Organize and maintain records such as work orders, vendor documents, reports, and department files.

• Observe site conditions and report operational concerns, including exterior upkeep, waste handling, and recycling activity.

• Respond professionally to routine questions or concerns from occupants, coworkers, and supervisors while delivering strong customer service.