Office Administrator

Office Administrator

We are seeking a proactive and organized Office Administrator to oversee our Seattle/Boston office, creating an exceptional and seamless workplace experience for our team members and visitors. In this role, you will be the go-to person for all things related to office operations, employee engagement, and on-site support. You will play a critical part in shaping our office culture by ensuring our spaces are welcoming, well-maintained, and operationally excellent.

This position requires a high degree of autonomy, strong communication skills, and the ability to manage competing priorities in a fast-paced environment.

Workplace Operations

• Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
• Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking.
• Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution.
• Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
• Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals.
• Partner with cross-functional teams (IT, HR, Facilities, Food program, etc.) to provide on-the-ground support and ensure seamless office operations.

Employee Experience & Culture

• Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events.
• Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
• Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
• Serve as a key resource for employees, gathering feedback and relaying important information about the office to staff.
• Manage and update internal office documentation, such as wiki pages and site specific intranet pages, to keep information current and accessible.

Administrative & Strategic Support

• Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests.
• Facilitate new hire onboarding and orientation for the local office.
• Partner with leadership and the facilities team to assist with space planning and future headcount needs.
• Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth tech environment.

• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.

• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.

• Excellent written and verbal communication skills and the ability to build strong relationships with internal partners, leadership, and external vendors.

• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.

• Proficiency with Google Workspace.