Payroll Administrator

Position Title:

Payroll Administrator Candidate: TBDFLSA:
Full-Time/Hourly/Non-Exempt Salary Range: $45.91 / hr Effective Date: TBD

For over 50 years, Samaritan House has been leading the fight against poverty in San Mateo County. We’re the only organization that delivers the full breadth of essential services and personalized support to the working poor.

By ensuring our clients are fed, clothed, healthy, and housed, we help them create their own stability and remain an active, successful part of our community. After all, an enduring community is only possible when every person has the resources they need to live.

We’re passionate about providing our employees with a supportive work environment and experiences that help them grow. We offer excellent opportunities for individuals with proven strong, creative, results-driven leadership skills and stellar work ethics. We welcome candidates who love working with people of diverse backgrounds and want to make a difference by fostering community care for our neighbors in need.

Under the general supervision of the Controller, the Payroll Administrator is responsible for the accurate and timely processing of payroll, payroll accounting, employee benefit deductions, electronic timekeeping and scheduling administration, labor allocation reporting, payroll compliance, and payroll-related financial reporting.

The Payroll Administrator serves as the primary administrator of the Agency's payroll, timekeeping, scheduling, and payroll-related HRIS systems and works closely with Human Resources, Finance, and departmental leadership to ensure accurate payroll processing, labor allocations, regulatory compliance, and employee support. This position plays a critical role in maintaining the integrity of payroll and workforce data while supporting the Agency's operational and financial objectives.

please note our preferred and in some cases required qualifications for this position:

EDUCATION:

• Associate's Degree in Accounting, Business Administration, Human Resources, Finance, or a related field preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.

• 3-5 years of payroll administration experience.
• Experience in processing multi-department payrolls and maintaining employee payroll records.
• Experience with Paylocity or similar payroll and HRIS systems preferred.
• Experience working with nonprofit organizations and grant-funded payroll allocations preferred.

• Thorough knowledge of payroll laws, wage and hour regulations, payroll tax reporting, and benefit deductions.
• Strong understanding of California payroll regulations and compliance requirements.
• Advanced Microsoft Excel skills and proficiency with payroll reporting tools.
• Demonstrated experience with payroll systems, HRIS platforms, and financial applications.
• Ability to work independently while maintaining strong collaborative relationships across departments.
• Strong attention to detail, organizational skills and ability to multitask/prioritize in a fast-paced work environment Commitment to excellence and high standards.
• Self-motivated; capable of developing analysis from ambiguous information with minimal or no supervision.
• Strong organizational, problem-solving, and analytical skills; proven ability to multi-task, manage workflow and meet deadlines.
• Versatility, flexibility, and a willingness to work within a dynamic environment. Creative thinker with high energy and enthusiasm.
• Ability to work independently and as a member of project teams.
• Strong work ethic, customer service skills, positive and resilient attitude and integrity in all agency business dealings and interactions.
• Excellent, sound judgement and decision-making skills in a fast-moving environment;
  Ability to observe and work within professional boundaries in all interactions with all constituents;
  Ability to exercise tact and diplomacy under normal and stressful conditions.
• Excellent interpersonal and relationship building skills. Ability to work effectively, maintain and cultivate relationships with Agency constituents of diverse backgrounds.
• Flexible schedule, including ability to work early mornings, evenings, weekends and holidays when needed.
• Must be able to travel between agency sites or other locations as assigned. Valid California driver’s license, dependable transportation with insurance, and a clean driving record. Ability to be on time.