Human Resources Assistant

Overview

Job Title: Human Resources Assistant

FLSA Status: Non-Exempt/ Full Time

Salary: $22.66 - $24.00/hour (depending on experience)

Benefits: Excellent Benefits Package Available

Schedule: Weekends and holidays off

About the Organization: Peninsula Humane Society & SPCA (PHS/SPCA) is a local, private, non-profit charitable organization dedicated to animal welfare. It is our mission to build healthy relationships between people and animals. PHS/SPCA is an open admission shelter, serving San Francisco through San Mateo and the northern half of Santa Clara County, saving approximately 5,000 lives each year. Our HR team supports over 100 employees across multiple locations.

Learn more
-spca.org.

Ideal Candidate: Someone who believes in animal welfare and ethical animal rehabilitation, with emotional intelligence in difficult situations, strong attention to detail, and good organizational skills. Ready to support the HR department in serving employees and contributing to a positive work environment.

Location: Position is hands-on and must be performed on-site.

Responsibilities are described below; other duties may be assigned.

• Post and maintain all open positions on job boards.
• Review applicant resumes and conduct phone screens for qualified candidates.
• Respond to all job inquiries from our website, emails, and phone calls.
• Introduce qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process.
• Maintain detailed recruitment status reports in the applicant tracking system.
• Organize and maintain recruitment notes from hiring managers.
• Coordinate administration and recruitment efforts for the RVT internship program and serve as the point of contact for the vet schools.
• Assist with reviewing and updating the organization’s job descriptions and job postings.
• Attend job fairs virtually and in person.
• Other recruiting related functions may be assigned.

• Prepare new hire packets and onboarding materials.
• Call references and run background checks.
• Coordinate and facilitate onboarding meetings.
• Assist in the preparation of materials used in new employee orientation and staff trainings.
• Schedule and facilitate new employee check-ins (90 and 180-day reviews) for PHS; alert HR Director of any trends or immediate concerns.
• Maintain new hire checklists and required documents for PHS.
• Conduct exit interviews for terminating employees at PHS.

• Assist the HR Coordinator with research and execution of safety programs, initiatives, and trainings to maintain a safe workplace.
• Member of safety committee.
• Assist with training new safety committee members on building safety inspections.
• Assist with workers compensation claims and tracking.
• Assist with annual IIPP updates.

• Prepare, summarize and edit bi-weekly employee attendance reports for each department.
• Record and track various employee relations programs, rewards and recognition programs.
• Prepare termination packets and COBRA documents for exiting employees.
• Assist in ensuring compliance with all federal, state and local legal requirements by understanding existing and new legislation.
• Assist with troubleshooting/researching to resolve HR-related topics or problems as they arise.
• Assist in organizing and implementing employee relation events, activities, reward and recognition programs.
• Assist with employee data maintenance of the ADP HRIS.
• Maintain employee files electronically via Dropbox.
• Perform other general administrative duties as assigned.
• Encourage and promote a positive public image of the organization.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with high attention to detail and accuracy ensuring deadlines are met and accurate records are kept. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Upon hire, must pass background check.
• Experience working effectively under pressure,…