Operations Coordinator

## Operations Coordinator Apply locations:
San Rafael, California - USAtime type:
Full time posted on:
Posted Yesterday job requisition :
NX-3522
*
* Job Description:

**** Position Summary
** The Operations Coordinator provides comprehensive administrative and operational support to a designated team within a fast-paced, high-growth environment. This role focuses on enabling team efficiency, improving operational processes, coordinating logistics, and ensuring smooth day-to-day operations.

The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities while supporting a diverse group of stakeholders. This is not a dedicated executive support role; rather, it is a team-facing position focused on coordination, organization, and operational excellence.
** Key Responsibilities
**** Team Operations & Coordination
*** Provide administrative support to a direct team of approximately [40] members
* Coordinate team meetings, recurring cadences, and cross-functional sessions
* Manage shared calendars, conference room scheduling, and meeting logistics
* Track action items and support follow-ups to ensure accountability
* Assign, track and manage completion of required trainings for team
** Planning & Logistics
*** Coordinate domestic and occasional international travel for team members
* Prepare and process expense reports in compliance with company policy
* Support budget tracking, invoice processing, and purchase requisitions
* Support  with Contract and FTE personnel onboarding by obtaining access to NX systems, procuring IT equipment, PPE, updating team org charts, etc.
* Assist with receiving, organizing and distributing deliveries and shipments
** Project & Operations Support
*** Coordinate field mobilizations, safety trainings, logistics, and execution of pile load testing projects
* Coordinate operations meetings with customers, internal teams, and field personnel
* Organize field data, photos, and information gathered during pile load testing projects
* Work closely with structural and geotechnical engineering teams to generate test plans, provide feedback on their effectiveness, and drive improvement
* Coordinate field mobilizations, safety trainings, logistics and execution of production customer projects and training program
** Process Support
*** Assist with departmental projects and track key milestones
* Support preparation of presentations, reports, and team communications
* Identify and recommend process improvements to increase team efficiency
** Events & Engagement
*** Support customer visits to Nextpower facilities
* Coordinate team offsites, workshops, and internal events
* Support leadership visits and cross-functional planning sessions
* Partner with HR or leadership on team engagement initiatives
** Required Qualifications
*** 3-5+ years of administrative, coordination, or operations support experience
* Experience supporting a team in a corporate office and field environment
* Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Confluence)
* Strong organizational skills with the ability to manage multiple priorities
* Excellent written and verbal communication skills
* Ability to work independently and exercise sound judgment
* High attention to detail and follow-through
** Preferred Qualifications
*** Experience in technology, renewable energy, manufacturing, or other fast-paced industries
* Experience supporting cross-functional or distributed teams
* Familiarity with ERP, expense, or procurement systems (e.g., Workday, Concur, SAP)
* Experience with Salesforce, and Netsuite.
* Data analytics and data management experience a major plus (Excel, Python, Power

BI)
* Bachelor’s degree preferred
** Core Competencies
*** Proactive and solutions-oriented mindset
* Strong time management and prioritization skills
* Collaborative and service-oriented approach
* Professionalism and discretion
* Adaptability in a dynamic environment

Nextpower offers a comprehensive benefits package. We provide health care coverage, dental and vision, 401(K) participation including company matching, company paid holidays with unlimited paid…