Operations Coordinator

Position Summary

As an Operations Coordinator, you will provide comprehensive administrative and operational support to a team within a fast-paced, high-growth environment. This role focuses on enabling team efficiency, improving operational processes, coordinating logistics, and ensuring smooth day-to-day operations. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities while supporting a diverse group of stakeholders. This is not a dedicated executive support role;

rather, it is a team-facing position focused on coordination, organization, and operational excellence.

• Team Operations & Coordination
  • Provide administrative support to a direct team of approximately 40 members.
  • Coordinate team meetings, recurring cadences, and cross-functional sessions.
  • Manage shared calendars, conference room scheduling, and meeting logistics.
  • Track action items and support follow-ups to ensure accountability.
  • Assign, track, and manage completion of required trainings for the team.
• Planning & Logistics
  • Coordinate domestic and occasional international travel for team members.
  • Prepare and process expense reports in compliance with company policy.
  • Support budget tracking, invoice processing, and purchase requisitions.
  • Assist with contract and FTE personnel onboarding: obtaining access to NX systems, procuring IT equipment, PPE, updating org charts.
  • Assist with receiving, organizing and distributing deliveries and shipments.
• Project & Operations Support
  • Coordinate field mobilizations, safety trainings, logistics, and execution of pile load testing projects.
  • Coordinate operations meetings with customers, internal teams, and field personnel.
  • Organize field data, photos, and information gathered during pile load testing projects.
  • Work closely with structural and geotechnical engineering teams to generate test plans, provide feedback on their effectiveness, and drive improvement.
  • Coordinate field mobilizations, safety trainings, logistics, and execution of production customer projects and training program.
• Process Support
  • Assist with departmental projects and track key milestones.
  • Support preparation of presentations, reports, and team communications.
  • Identify and recommend process improvements to increase team efficiency.
• Events & Engagement
  • Support customer visits to Nextpower facilities.
  • Coordinate team offsites, workshops, and internal events.
  • Support leadership visits and cross-functional planning sessions.
  • Partner with HR or leadership on team engagement initiatives.

• 3-5+ years of administrative, coordination, or operations support experience.
• Experience supporting a team in a corporate office and field environment.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Confluence).
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently and exercise sound judgment.
• High attention to detail and follow-through.

• Experience in technology, renewable energy, manufacturing, or other fast-pace industries.
• Experience supporting cross-functional or distributed teams.
• Familiarity with ERP, expense, or procurement systems (e.g., Workday, Concur, SAP).
• Experience with Salesforce, and Netsuite.
• Data analytics and data management experience a major plus (Excel, Python, PowerBI).
• Bachelor’s degree preferred.

• Proactive and solutions-oriented mindset.
• Strong time management and prioritization skills.
• Collaborative and service-oriented approach.
• Professionalism and discretion.
• Adaptability in a dynamic environment.

Nextpower offers a comprehensive benefits package, including health care coverage, dental and vision, 401(k) participation with company matching, company-paid holidays, unlimited paid time off, generous discretionary company bonuses, life and disability protection, and more. Employees in certain positions may be eligible for stock compensation. All plans are in accordance with relevant plan documents.

The annual salary range for this position is $70,000.00-$85,000.00, based on market location and factors such as experience, skills, education, and other job-related reasons. This position reports to the San Rafael location and requires onsite presence five days a week.

Location:

San Rafael, California.

Nextpower is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.