Operations Coordinator

Position Summary

The Operations Coordinator provides comprehensive administrative and operational support to a designated team within a fast‑paced, high‑growth environment. This role focuses on enabling team efficiency, improving operational processes, coordinating logistics, and ensuring smooth day‑to‑day operations.

The Operations Coordinator is a team‑facing position focused on coordination, organization, and operational excellence. The ideal candidate is highly organized, detail‑oriented, and proactive, managing multiple priorities while supporting stakeholders.

• Provide administrative support to a direct team of approximately [40] members
• Coordinate team meetings, recurring cadences, and cross‑functional sessions
• Manage shared calendars, conference room scheduling, and meeting logistics
• Track action items and support follow‑ups to ensure accountability
• Assign, track and manage completion of required trainings for the team

• Coordinate domestic and occasional international travel for team members
• Prepare and process expense reports in compliance with company policy
• Support budget tracking, invoice processing, and purchase requisitions
• Support contract and FTE personnel onboarding by obtaining access to NX systems, procuring IT equipment, PPE, and updating team org charts
• Assist with receiving, organizing and distributing deliveries and shipments

• Coordinate field mobilizations, safety trainings, logistics, and execution of pile load testing projects
• Coordinate operations meetings with customers, internal teams, and field personnel
• Organize field data, photos, and information gathered during pile load testing projects
• Work closely with structural and geotechnical engineering teams to generate test plans, provide feedback on their effectiveness, and drive improvement
• Coordinate field mobilizations, safety trainings, logistics and execution of production customer projects and training program

• Assist with departmental projects and track key milestones
• Support preparation of presentations, reports, and team communications
• Identify and recommend process improvements to increase team efficiency

• Support customer visits to Nextpower facilities
• Coordinate team offsites, workshops, and internal events
• Support leadership visits and cross‑functional planning sessions
• Partner with HR or leadership on team engagement initiatives

• 3–5+ years of administrative, coordination, or operations support experience
• Experience supporting a team in a corporate office and field environment
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Confluence)
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to work independently and exercise sound judgment
• High attention to detail and follow‑through

• Experience in technology, renewable energy, manufacturing, or other fast‑paced industries
• Experience supporting cross‑functional or distributed teams
• Familiarity with ERP, expense, or procurement systems (e.g., Workday, Concur, SAP)
• Experience with Salesforce, and Netsuite
• Data analytics and data management experience a major plus (Excel, Python, PowerBI)
• Bachelor’s degree preferred

• Proactive and solutions‑oriented mindset
• Strong time management and prioritization skills
• Collaborative and service‑oriented approach
• Professionalism and discretion
• Adaptability in a dynamic environment

Nextpower offers a comprehensive benefits package. We provide health care coverage, dental and vision, 401(k) participation including company matching, company paid holidays with unlimited paid time off, generous discretionary company bonuses, life and disability protection and more. Employees in certain positions may be eligible for stock compensation. All plans are in accordance with relevant plan documents. For more information on Next powers benefits please view our company website at

Pay is based on market…