CW Sr Administrative Assistant; TEMPORARY

Title

Senior Administrative Assistant

Hybrid Role – Need to be in San Rafael Office when needed (approximately 5 days per month).

Must have SAP/SRM contract management experience.

• Meeting Coordination: proactively schedule and organize meetings and conference calls; secure rooms, arrange technical setup and catering; prepare materials and record minutes.
• Offsite Event Management: oversee logistics for offsite meetings, including hotel and restaurant bookings, catering arrangements, and team‑building activities.
• Travel Coordination: arrange all business travel in accordance with company policy, managing flights, accommodation, transportation, and budgets.
• Expense Management: prepare and process expense reports accurately and promptly using Concur.
• Office Supply Oversight: monitor and replenish departmental supplies.
• Technical Liaison: serve as point of contact for IT‐related issues, ensuring timely resolution.
• Meetings Participation: actively participate in GPS meetings, on‑site and off‑site, contributing to effective communication.

• Calendar Management: maintain and coordinate calendars for GPS leadership and the broader department.
• Contract Administration: submit and track department contract requests within Bio Marin’s contract management system.
• Invoice Tracking: monitor and reconcile departmental invoices for financial accuracy.
• Project Tracking: develop and maintain project trackers and spreadsheets; follow up on deliverables and synthesize status reports.
• Document Management: organize and maintain departmental files within Bio Marin’s document management system.
• Contact List & Organizational Chart Management: update departmental contact lists and organizational charts.

• Planning and Coordination: manage multiple tasks and priorities in a fast‑paced, deadline‑driven environment while maintaining attention to detail.
• Technical Proficiency: advanced knowledge of Microsoft Office Suite, Concur, SharePoint, and other business tools.
• Communication and Interpersonal
  
  Skills:
  
  strong written and verbal communication to foster professional interactions with internal and external partners.
• Detail Orientation and Responsiveness: commitment to meeting deadlines with thorough, accurate, and compliant work products.
• Initiative and Independence: work independently, learn new tasks quickly, and proactively anticipate departmental needs.

• Minimum 5 years of administrative experience in the biotechnology or pharmaceutical industries; experience supporting pharmacovigilance functions is highly desirable.
• Bachelor’s degree highly preferred.

Salary range: $31 to $50 per hour. Additional benefits may include discretionary annual bonus, stock‑based long‑term incentives (vary by role), paid time off, and a benefits package that includes company‑sponsored medical, dental, vision, and life insurance plans.

For additional benefits information, visit:

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.