CW Administrative Assistant Office Administration

Position: (CW) Administrative Assistant Office Administration- CONTRACT
Who We Are

Bio Marin is a leading rare disease biotechnology company focused on genetically defined conditions.

Guided by our purpose to develop medicines that make a profound impact on people's lives, our global teams have delivered a portfolio of therapies since our founding in 1997. Our revolutionary treatments for conditions like achondroplasia (the most common form of dwarfism), PKU (phenylketonuria), CLN2, a form of Batten disease, and a number of forms of MPS (mucopolysaccharidosis) offer new possibilities for patients and families who previously had few, if any, available options.

More recently, with the close of the Amicus acquisition, our portfolio has expanded to include therapies for Fabry disease and Pompe disease, expanding our ability to reach more people living with rare genetic conditions.

Our success comes from our unwavering commitment to excellence, our deep understanding of patient needs, our scientific expertise, and our world-class manufacturing capabilities. At the heart of Bio Marin is a dedicated team of the brightest minds in the industry working together to deliver innovative therapies to patients and families around the world.

About Corporate Groups

It takes a village, and at Bio Marin, our general and admin teams are the village behind our success. From the IT experts who manage our technology to the human resources professionals who hire the people who make it all possible, these teams support our organization and span all areas of operations.

CONTRACT On-Site in San Rafael on Tues. and Thurs.
* The administrative assistant will be professional, attentive to details, effective in communications and management of interactions with external partners and personnel in other departments of the Company. The successful candidates will have excellent customer service and be outcome oriented. The ability to work in a fast-paced environment with strong attention to detail is essential.

Responsible for:

* Provide general administrative support

* Proactively schedule and coordinate and manage meetings/conference calls and related activities including all meeting logistics such as: availability for attendees, meeting room and equipment set up, catering orders, set up, and break down, meeting materials preparation and distribution, taking meeting minutes as requested. Work with functional leads to resolve timing conflicts in order to ensure appropriate attendance.

* Participates in recruiting efforts by working with HR on scheduling of interviews, coordination of interview schedules and hosting of candidate. Participates in on-boarding activities (IT set up, introductory meetings scheduled, Concur and travel training and other duties as assigned).

* Arrange all details for offsite meetings (book hotel, make restaurant reservations, choose food for catered meals, reserve audio visual equipment, research and schedule team-building events).

* Assist with business travel planning and coordination in accordance with BMRN travel policy.

* Prepare expense reports for submission to company application.

* Order and maintain department office supplies.

* Coordinate with IT to resolve computer and other technical issues.

* Participate in onboarding activities of new hires.

* Attend and participate in BPV and CMW meetings on-site and off-site, as applicable.

Department Support:

* Position will require working out of our San Rafael Corporate and Brisbane offices for optimal cross-functional interdepartmental interaction and support.

* Manage leadership team calendars, department calendars and ensure that all team/staff meetings are planned and prepared.

* Assist with department contract requests for submission into Bio Marin contract management system on an ongoing basis.

* Create/Update department project trackers/spreadsheets, as assigned.

* Create filing system for key documents and maintain in Bio Marin document management system (Live Link).

* Assist in the preparation and distribution of documents, binders, flowcharts, Organizational Charts and presentations.

Skills:

* Effective task planning and coordination abilities, including a proven ability to multi-task under pressure and deadlines.

* Requires…